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Meeting date/time:
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5/6/2024
6:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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24-427
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION One (1) Potential Case Pursuant to California Government Code § 54956.9 | | |
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24-435
| 1 | B.2. | | Closed Session Item | SUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Manager; Authority: Government Code Section 54957 | | |
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24-409
| 1 | B.3. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representatives: City Manager Scott McBride, Deputy City Manager Frank Quintero, Finance Officer Venus Rodriguez, Human Resources Manager Suzanne Fierro, LCW Legal Representative Che Johnson, and LCW Legal Representative Michael Jarvis; Employee Organizations: Merced Police Officers’ Association (MPOA) and Merced Association of Police Sergeants (MAPS). AUTHORITY: Government Code Section 54957.6 | | |
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24-410
| 1 | B.4. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative(s): City Manager Scott McBride, Deputy City Manager Frank Quintero, Finance Officer Venus Rodriguez, Human Resources Manager Suzanne Fierro, LCW Legal Representative Che Johnson, and LCW Legal Representative Michael Jarvis; Employee Organizations: American Federation of State, County, and Municipal Employees (AFSCME) Council 57 and Merced Association of City Employees (MACE). AUTHORITY: Government Code Section 54957.6 | | |
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24-411
| 1 | B.5. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representatives: City Manager Scott McBride, Deputy City Manager Frank Quintero, Finance Officer Venus Rodriguez, Human Resources Manager Suzanne Fierro, LCW Legal Representative Che Johnson, and LCW Legal Representative Michael Jarvis; Unrepresented Management AUTHORITY: Government Code Section 54957.6 | | |
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24-412
| 1 | B.6. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representatives: City Manager Scott McBride, Deputy City Manager Frank Quintero, Finance Officer Venus Rodriguez, Human Resources Manager Suzanne Fierro, LCW Legal Representative Che Johnson, and LCW Legal Representative Michael Jarvis; Employee Organizations: International Association of Fire Fighters, Local 1479. AUTHORITY: Government Code Section 54957.6 | | |
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24-380
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Continued City Council Volunteer of the Year Awards
REPORT IN BRIEF
Council Members nominated a volunteer within their district to highlight those who have given back to their community. This is a continuation for the District 1 volunteer. | | |
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24-436
| 1 | F.2. | | Ceremonial Matter Item | SUBJECT: Proclamation - Merced Hmong American Day
REPORT IN BRIEF
Received by members of the Hlub Hmong Center. | | |
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24-357
| 1 | F.3. | | Ceremonial Matter Item | SUBJECT: Proclamation - Bike Month
REPORT IN BRIEF
Received by the Bicycle and Pedestrian Advisory Commission. | | |
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24-358
| 1 | F.4. | | Ceremonial Matter Item | SUBJECT: Proclamation - Mental Health Awareness Month
REPORT IN BRIEF
Received by a representative of the Behavioral Health and Recovery Services of Merced County. | | |
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24-375
| 1 | F.5. | | Ceremonial Matter Item | SUBJECT: Proclamation - Trap-Neuter-Release (TNR) Program
REPORT IN BRIEF
Received by representatives of the Merced TNR. | | |
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24-328
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | | |
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24-378
| 1 | I.2. | | Consent Item | SUBJECT: Information Only Contracts for the Month of April 2024
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $37,000 and of Public Works contracts under $84,338. | | |
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24-342
| 1 | I.3. | | Consent Item | SUBJECT: Information Only - Recreation & Parks Commission Minutes of February 26, 2024 and March 25, 2024
RECOMMENDATION
For information only. | | |
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24-377
| 1 | I.4. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency Meeting Minutes of January 23, 2024, January 29, 2024, February 5, 2024, February 15, 2023, February 20, 2024, February 24, 2024, March 4, 2024, and March 18, 2024
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency - Adopt a motion approving the meeting minutes of January 23, 2024, January 29, 2024, February 5, 2024, February 15, 2023, February 20, 2024, February 24, 2024, March 4, 2024, and March 18, 2024. | | |
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24-185
| 1 | I.5. | | Consent Item | SUBJECT: Adoption of a Resolution Designating the City Manager or Deputy City Manager as the Authorized Agent for the State of California Governor’s Office of Emergency Services
REPORT IN BRIEF
Considers adopting a Resolution designating the City Manager or Deputy City Manager as the authorized agent for and on behalf of the City of Merced for Financial Assistance from the Federal Emergency management Agency (FEMA) and the California Governor’s Office of Emergency Services (CalOES) for recovering costs associated with declared emergencies.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2024-45, a Resolution of the City of Council of the City of Merced, California, designation of authorized agent to file applications and execute documents required to obtain disaster relief assistance. | | |
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24-417
| 1 | I.6. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirement, and Authorizing the Agreement with the Merced Main Street Association for $40,000 for Services and the Administration of the Downtown Business Improvement Area for Fiscal Year 2023-2024
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving an Agreement between the City of Merced and the Merced Main Street Association for $40,000 to provide services to the Downtown Business Improvement Area during Fiscal Year 2023-2024.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 based on the Merced Main Street Association’s proven experience of providing the Administration of Downtown Services since 2015 and providing continuity during the formation of the PBID; and,
B. Approving the agreement with the Merced Main Street Association for Downtown Services for 2023-2024 in the amount of $40,000; and,
C. Authorizing the Finance O | | |
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24-331
| 1 | I.7. | | Consent Item | SUBJECT: Approval of Agreement for Landscape Maintenance Services with Green Horizon, Inc., for Turf Maintenance of all City-Owned Parks, in an Annual Amount of $314,160 for a Two (2) Year Term Beginning July 1, 2024 Through June 30, 2026, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s)
REPORT IN BRIEF
Considers approving an Agreement for Services with Green Horizon, Inc., for maintenance services in an annual amount of $314,160 at City Parks.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an Agreement for Services with Green Horizon, Inc., in the annual amount of $314,160, to provide landscape maintenance services at City-owned parks for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2024; and,
B. Authorizing the City Manager or designee to sign the necessary documents; and,
C. Authorizing the Finance Officer to make the necessary budget adjustments. | | |
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24-391
| 1 | I.8. | | Consent Item | SUBJECT: Award Bid to Square Signs LLC, DBA Front Signs for the Gateway Monuments, Project No. CP230058, in the Amount of $515,618 as Part of the Department of Transportation (CALTRANS) Clean California State Beatification Program
REPORT IN BRIEF
Considers awarding a Construction Contract to the Lowest Responsive Bidder, Square Signs LLC, DBA Front Signs, in the amount of $515,618 for the Project CP230058 - Gateway Monuments, that will be located at Highways 59, 99, and 140 as part as CALTRANS Clean California State Beautification Program.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Gateway Monuments, Project No. CP230058, to the Lowest Responsive Bidder, Square Signs LLC, DBA Front Signs in the amount of $515,618; and,
B. Authorizing the City Manager to execute the necessary documents and to approve change orders not to exceed 20% of the total contract; and,
C. Authorizing the Finance Officer to make necessary budget adjustments. | | |
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24-455
| 1 | I.9. | | Consent Item | SUBJECT: Award the Managed Cybersecurity Operations Center Bid to SecureSky Inc for a Period of One Year, with the Approval to Extend Four Additional One-Year Periods, for the Cumulative Total Amount of $431,438 for the Five-Year Period
REPORT IN BRIEF
Considers awarding the Managed Cybersecurity Operations Center bid to Secure Sky Inc for a Period of One Year, with the approval to extend four additional one-year periods, for the cumulative total amount of $431,438 for the five-year period.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding managed cybersecurity operations center service bid to SecureSky Inc; and,
B. Authorizing the Not to Exceed spending authority to SecureSky Inc for $431,438; and,
C. Authorizing the City Manager to execute the necessary Documents to include, documents for the four additional one-year extensions; and,
D. Authorizing the Finance Officer to make necessary budget adjustments. | | |
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24-423
| 2 | I.10. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirement for Professional Services and Award Granicus a Contract for Website Redesign and Content Review Services in an Amount not to Exceed $222,061
REPORT IN BRIEF
Considers approving to waive the City’s competitive bidding requirements of Professional Services pursuant to Merced Municipal Code Section 3.04.210 and approving the Professional Services Agreement with Granicus for website redesign and content review services in the amount not to exceed $222,061.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for Professional Services; and,
B. Approving a Professional Services Agreement with Granicus for website redesign in the amount not to exceed $222,061; and,
C. Authorizing the City Manager to execute the necessary documents or contracts; and,
D. Authorizing the Finance Officer to make the necessary budget adjustments. | | |
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24-360
| 1 | I.11. | | Consent Item | SUBJECT: Approval of Street Closure Request #24-08 by Vinhos, Wine Lounge and Tapas and Merced Running Club to Host the First Vinhos Wine Fun / Run Walk 5K for Saturday, June 15, 2024, from 5:00 a.m. to 10:30 a.m. Within the Downtown Perimeter of W. Main Street Between Canal and H Streets, H Street Between Main and 23rd Streets, W. 23rd Street Between H and Q Streets, Q Street Between 23rd and 18th Streets, and 18th Street from Q to Canal Streets
REPORT IN BRIEF
Considers approving a request by the Vinhos, Wine Lounge and Tapas and Merced Running Club for the closure and use of City Streets on Saturday, June 15, 2024, for the First Vinhos Wine Fun/Run Walk 5K event. The request seeks approval to close several streets in the Downtown area from 5:00 a.m. to 10:30 a.m.
RECOMMENDATION
City Council - Adopt a motion approving the street closures of W. Main Street (between H and Canal Streets), Canal Street (between W. Main Street and W. 18th Street), W. 18th Street (between Canal and Q Streets), Q Street (between W. 18th and W. 19th Streets), W.19th Street (between Q and P Streets), P | | |
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24-361
| 1 | I.12. | | Consent Item | SUBJECT: Adoption of a Resolution Approving Final Map #5414 for Renaissance 154, Phase 4 Subdivision for 29 Single-Family Lots, Generally Located North of Merced Avenue, Approximately 2,000 Feet East of Coffee Street, and the Approval of the Subdivision Agreement for the Renaissance 154, Phase 4 Subdivision
REPORT IN BRIEF
Considers adopting the Final Map #5414 for 29 single-family lots, located north of Merced Avenue, approximately 2,000 feet east of Coffee Street, and the subdivision agreement for the Renaissance 154, Phase 4 Subdivision.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2024-49, a Resolution of the City Council of the City of Merced, California, approving the Final Subdivision Map for the Renaissance 154, Phase 4 Subdivision (#5414); and,
B. Approving the Subdivision Agreement for the Renaissance 154, Phase 4 Subdivision; and,
C. Authorizing the City Manager to execute all necessary documents. | | |
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24-362
| 1 | I.13. | | Consent Item | SUBJECT: Adoption of a Resolution Approving Final Map #5415 for Renaissance 154, Phase 5, Subdivision for 33 Single-Family Lots, Generally Located North of Merced Avenue, Approximately 2,000 Feet East of Coffee Street, and the Approval of the Subdivision Agreement for the Renaissance 154, Phase 5 Subdivision
REPORT IN BRIEF
Considers adopting the Final Map #5415 for 33 single-family lots, located north of Merced Avenue, approximately 2,000 feet east of Coffee Street, and the Subdivision Agreement for the Renaissance 154, Phase 5 Subdivision.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2024-50, a Resolution of the City Council of the City of Merced, California, approving the Final Subdivision Map for the Renaissance 154, Phase 5 Subdivision (#5415); and,
B. Approving the Subdivision Agreement for the Renaissance 154, Phase 5 Subdivision; and,
C. Authorizing the City Manager to execute all necessary documents. | | |
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24-430
| 1 | J.1. | | Report Item | SUBJECT: Direction Regarding Potential Fire Services and Emergency Operations Coordination Between the City of Merced and Merced County Including Mutual Aid, Automatic Aid Agreement, and Service Agreement Options
REPORT IN BRIEF
Provide Direction to City Staff regarding potential aid agreements or service agreement between the City of Merced and Merced County.
RECOMMENDATION
City Council - Provide city staff with direction regarding aid agreements or service agreement with Merced County for the unincorporated county area adjacent to the City of Merced including County islands within the city limits. | | |
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24-385
| 1 | J.2. | | Report Item | SUBJECT: Approval of Termination Documents to Cancel and Disencumber Existing U.S. Department of Housing and Urban Development (HUD) Funding Commitment Agreements that were Previously Approved for the Gateway Terrace II Affordable Housing Project that Will no Longer Utilize HUD Funding
REPORT IN BRIEF
Considers approving the Termination Documents that have been prepared to terminate the existing Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), and Community Housing Development Organization HOME (CHDO HOME) funding agreements relating to the future Gateway Terrace II affordable housing project; and, provides further information and required steps regarding ‘Part Two’ of the final corrective actions HUD repayment process relating to the October 2021 HUD Environmental Monitoring report that was discussed at the April 2, 2024, City Council Meeting.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Termination Documents that have been prepared to terminate the existing Community Development Block Grant (CDBG), Home Investment Partner | | |
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24-320
| 1 | J.3. | | Report Item | SUBJECT: Consideration and Approval of the Second Substantial Amendment to the U.S. Department of Housing and Urban Development (HUD) 2023 Annual Action Plan Involving Corrections to Available Community Development Block Grant (CDBG) Resource Amounts, Resulting in Necessary Adjustments to CDBG Projects and Activities and Related Goals and Objectives
REPORT IN BRIEF
Considers approving a Second Substantial Amendment to the HUD 2023 Annual Action Plan, which is necessary to correct calculation errors of CDBG Expected Resources that were discovered during the final approval stages of the First Substantial Amendment approved by the City Council in January 2024.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2024-51, A Resolution of the City Council of the City of Merced, California, Approving Substantial Amendment #2 to the Program Year 2023-2024 Annual Action Plan; Authorizing the City Manager or Deputy City Manager to Execute Any Related Documents, Certifications, and/or Agreements Resulting from this Amendment; Certifying Compliance with the Requirements of | | |
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24-341
| 1 | J.4. | | Report Item | SUBJECT: Report on the City Council Adopted American Rescue Plan Act (ARPA) Strategic Investment Plan, Including Seeking Direction on Other Reinvestment Options
REPORT IN BRIEF
Report on the City Council adopted American Rescue Plan Act (ARPA) Strategic Investment Plan, including seeking direction from the City Council on other Reinvestment options.
RECOMMENDATION
Provide staff direction on reinvestment options related to the implementation of the ARPA Strategic Investment Plan. | | |
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24-329
| 1 | K.1. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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24-330
| 1 | K.2. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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