Report Prepared by: Christopher Jensen, Director, Parks & Community Services
Title
SUBJECT: Approval of a Reimbursement Agreement Between the City of Merced and the Merced Union High School District for Engineering and Other Supportive Services Rendered in Support of Preparing Community Park 42-North (CP42-North) for Future Construction Funded by Merced County American Rescue Plan Act
REPORT IN BRIEF
Consider approving a Reimbursement Agreement between the City of Merced and the Merced Union High School District (MUHSD) to reimburse MUHSD for engineering and other supportive services rendered in preparation of CP42-North for future construction, utilizing Merced County American Rescue Plan Act funding allocated to the City of Merced pursuant the Memorandum of Understanding between the City of Merced, County of Merced, Merced County Office and Education, and Merced Union High School District.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Reimbursement Agreement between the City of Merced and the Merced Union High School District for engineering and other supportive services rendered in preparation of Community Park 42-North for future construction, in an amount not to exceed $250,000; and,
B. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve the agreements, as recommended by staff; or,
2. Approve the agreements, subject to modifications by City Council (identify specific items to be amended in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (to be addressed in the motion).
AUTHORITY
Charter of the City of Merced, Section 200
CITY COUNCIL PRIORITIES
This item is aligned with the City Council’s priority for Parks & Community Services
DISCUSSION
Background - Community Park 42 and the CP42-North Parcel
Community Park 42 (CP42) is the City of Merced’s Regional Sports Complex located in the vicinity of Mission Avenue and Tyler Road in South Merced. The City originally purchased the CP42 site for the purpose of developing a community sports park. Merced Union High School District (MUHSD) owns the adjoining parcel and has entered into an agreement with the City, Merced County Office of Education, and Merced County to plan for joint development of the two parcels through a Memorandum of Understanding (MOU).
The MOU dedicates the City owned parcel (CP42 South) and the MUHSD owned parcel (CP-42 North) to the full build out project and dedicated $1.5 Million in American Rescue Plan Act funding from Merced County towards the effort to plan, annex, study and engineer CP-42 North.
The City has been tasked with most of the work called for which is near completion. Because MUHSD owns the CP42-North parcel and has been an active partner in the CP42 development effort since the original joint-use agreement, MUHSD is uniquely positioned to perform and coordinate the engineering services in advance of formal JPA formation and entitlement proceedings and is requesting the City’s authorization to use County supplied ARPA funding allocated to the City of Merced to reimburse their expenses.
Engineering Services Performed by MUHSD
MUHSD has rendered the CP42 North concept and carried out the engineering services required in support of preparing the CP42-North parcel for future construction. These services include, but are not limited to, site survey and topographic analysis, preliminary grading and drainage studies, utility assessment and infrastructure planning, environmental review support, preliminary engineering design consistent with the CP42-North concept plan, geotechnical review, and some site preparation in coordination with City Engineering staff and other MOU Partners.
This reimbursement agreement permits the City of Merced to reimburse such expenses from MUHSD using the Merced County ARPA funds within the Federal regulatory timeline, for work within the scope of the MOU between City, County, and MUHSD Partners, and in support of planned future development efforts.
Funding Source
The reimbursement will be funded from Merced County ARPA funding, dedicated to the City, pursuant to the CP-42 MOU (original and subsequent amendments) between the City, Merced County, Merced County Office of Education, and the Merced Union High School District.
IMPACT ON CITY RESOURCES
The entire cost for proving the Engineering and other supportive services amount to $250,000 and are available in capital project 250062 for reimbursing of MUHSD.
ATTACHMENTS
1. Original Memorandum of Understanding (MOU)
2. First Amendment to MOU
3. Second Amendment to MOU
4. CP-42 North Site Concept
5. Reimbursement Agreement MUHSD