Report Prepared by: Daniel Dabney, Lieutenant, Police Department
Title
SUBJECT: Approval to Waive the Competitive Bidding Requirement and Approval of the Purchase of Caliber Flex Bomb Robot in an Amount not to Exceed $196,448.21
REPORT IN BRIEF
Considers waiving the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code for the purchase and authorizing the purchase of one (1) new Caliber Flex Bomb Robot in an amount not to exceed $196,448.21
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the competitive bidding requirements, as stated in Section 3.04.210 of the Merced Municipal Code due to sole source; and,
B. Authorizing the City to purchase the requested bomb equipment through ICOR Technology for equipment and training costs not to exceed $196,448.21; and,
C. Authorizing the City Manager or Deputy City Manager to execute any necessary contracts or documents needed related to this report.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Refer back to staff for reconsideration of specific items as requested by Council; or,
3. Take no action.
AUTHORITY
Merced Municipal Code Section 3.04
CITY COUNCIL PRIORITIES
As provided for in the 2021-22 Adopted Budget.
DISCUSSION
It is essential to upgrade the current bomb robot, Remotec F6A currently being used by the Police Department Bomb Squad with an updated robot. The robot is an essential piece of equipment to prevent unnecessary risk to Bomb Technician, SWAT operators and the public.
The bomb robot currently in use was originally purchased in March of 2005 and has been repaired several times to stay in operation to meet the needs of community.
This report covers the purchase and training of the bomb robot including the optional hardware specifically for the ICOR Flex Robot chassis.
The total project costs are outlined below. The costs are separated by the essential hardware, software and installation costs, and the optional software and service agreements. The additional software and support agreements will cover the equipment for years two through five.
|
Description |
Pricing |
|
¬ CALIBER Flex w/ COFDM IP Radios and dual PAN Disruptor mount |
$175,000 |
|
Customer Incentive |
($7,000) |
|
Sub Total |
$168,000 |
FLEX OPTIONS
|
Description |
List Price |
|
DUKE Shock tube initiator |
$1,550.00 |
|
X Ray Bracket |
$1,185.00 |
|
K1000- Recoil Reduction adaptor |
$5,010.00 |
|
Onsite Training |
$4,900.00 |
|
Sub Total Service / Software |
$12,645.00 |
|
|
|
|
Sales Tax (8.25%) |
$14,903.21 |
|
Shipping and Handling |
$900.00 |
|
Total Project Costs |
$196,448.21 |
The Police Department would like to purchase all equipment through a sole-source purchase with ICOR Technology.
IMPACT ON CITY RESOURCES
There is no budget appropriation of funds needed for this purchase. One -time funding in the amount of $197,000 was budgeted in Fund 083 Measure Y-Police 20% as part of the FY2021-22 approved budget.
ATTACHMENTS
1. ICOR Sole Source Justification
2. ICOR Quote