Report Prepared by: Joey Perez, Captain, Police Department
Title
SUBJECT: Approval of a Supplemental Appropriation in the Amount of $4,606 From the Unreserved, Unencumbered Balance of Fund 8503-Asset Forfeiture, Transferring to the General Fund and Appropriating the Same to the Police Department’s Existing Contract Agreement with Forensic Technology Inc for the Total Revised Contract Amount not Exceed $149,290.32
REPORT IN BRIEF
Considers approving a supplemental appropriation of funds from the unreserved, unencumbered fund balance in Fund 8503-Asset Forfeiture in the amount of $4,606, transferring to the General Fund and appropriating the same to police department’s existing contract with Forensic Technology Inc.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in Fund 8503-Asset Forfeiture in the amount of $4,606, transferring to the General Fund and appropriating the same to the police department’s existing contract agreement with Forensics Technology Inc; and,
B. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or
2. Refer back to staff with direction; or
3. Continue to a subsequent meeting; or
4. Take no action
AUTHORITY
Article II and III of Title 3, Chapter 3.04, of the Merced Municipal Code relating to purchases of equipment and services (Section 3.04.080 and 3.04.120).
CITY COUNCIL PRIORITIES
As provided for in the 2024-25 Adopted Budget.
DISCUSSION
The Merced Police Department has already entered into an existing 3-year contract agreement approved by council for the lease of the National Integrated Ballistic Information Network (NIBIN) equipment and software to analyze casings from seized firearms. When the original quote was presented to council for approval the sales tax was not added to the total agreement, resulting in a $4,605.32 shortfall for the initial year of the agreement. Year 2 and 3 of the agreement are for subscription costs only and no sales tax is needed. The Police Department is requesting to appropriate money from the Asset Forfeiture Fund to cover the taxes. The original service agreement of $144,685 for the 3-year agreement was already approved and appropriated from the Asset Forfeiture Fund on 4/15/24. The total contract amount will not exceed $149,290.32 with the additional cost of $4,605.32 to pay the sales tax.
IMPACT ON CITY RESOURCES
Once the supplemental appropriation is approved and transferred into General Fund, Police Division, the funding is available to cover the revised contract cost.
This agenda item will require an affirmative vote of 5 Council Members to pass.
ATTACHMENTS
1. Forensic Technology Invoice
2. Forensic Technology Existing Contract