Report Prepared by: Bill Osmer, Public Works Manager-WQC
Title
SUBJECT: Award Bid to Pac Machine Company for the Purchase of One New Godwin Portable Engine Driven 6-inch Self-Priming Pump in the Amount of $57,372.50 for the Public Works Storm Division
REPORT IN BRIEF
Considers awarding the bid to Pac Machine Company for a Godwin portable engine driven 6-inch self-priming pump using approved 2023/2024 funds.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid to Pac Machine Company for a Godwin portable engine driven 6-inch self-priming pump in the amount of $57,372.50; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents; and,
C. Authorizing the Finance Officer the make the necessary budget adjustments; and,
D. Authorizing the City Buyer to issue the Purchase Order(s), and approval of change orders not to exceed 10% of the total purchase price.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-seven thousand dollars ($37,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the Adopted 2023-2024 Budget.
DISCUSSION
The Public Works Storm Division utilizes pumps for emergency storm and flood activities. Staff prepared bid specifications for one new portable engine driven 6-inch self-priming pump and the invitation for bids was advertised both in the Merced County Times newspaper and on the City’s website. Bids were publicly opened on November 7, 2023, with the following result:
• Pac Machine Company $57,373.50
• Thompson Pump $78,969.46
• DXP enterprises $91,813.32
Staff recommends awarding the bid to Pac Machine Company.
IMPACT ON CITY RESOURCES
The pump is approved in the FY 2023/24 adopted budget in the Wastewater Fund, Storm Drain Division, account 60006080-590002; no additional funding is needed.
ATTACHMENTS
1. Pac Machine Company Bid