Report Prepared by: Laura Ivancich, Management Analyst, Engineering Department
Title
SUBJECT: Administering Agency Amendment Modification Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(055) for Use of $94,200 in Post-Programming CMAQ Carryover Apportionment to Supplement the Construction Phase Funding for Project No. CP210044 - Sidewalks on Nottingham Lane from Olive Avenue to Hansen Avenue, Tamworth Court, and Buckingham Court
REPORT IN BRIEF
Considers accepting $94,200 in Post-Programming CMAQ Carryover Apportionment for construction of sidewalks on the east and west side of Nottingham Lane from Olive Avenue to Hansen Avenue, and the construction of sidewalks on Tamworth Court, Buckingham Court and an approximately 120-foot section along Alexander Avenue, and the installation of ADA ramps where necessary.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting Post-Programming CMAQ Carryover Apportionment funds; and,
B. Approving a budget amendment increasing revenue in Fund 5005-Street and Signal CIP in the amount of $94,200 and appropriating the same to Project No. CP210044 for costs associated with the construction of sidewalks on Nottingham Avenue, Tamworth Court, and Buckingham Court; and,
C. Approving the use of pooled cash until reimbursement is received from the grant; and,
D. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to conditions other than recommended by Staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article II Section 200 - Powers.
Caltrans Procedures for Administering Local Grant Projects in the State Transportation Improvement Program (STP) are used to comply with the changes to the programming and funding statutes brought about by Charter 622 of the Statutes of 1997 (SB 45, KOPP). The procedures have been modified to remain consistent with and complimentary to the various guidelines and policies adopted by the California Transportation Commission (CTC), including the current 2010 STP Guidelines
(adopted on October 14, 2009).
CITY COUNCIL PRIORITIES
As provided for in the 2024-2025 Adopted Budget.
DISCUSSION
In June 2020, the City applied for Congestion Mitigation and Air Quality Improvement (CMAQ) funds to design and construct 5-foot sidewalks on the east and west side of Nottingham Lane from Olive Avenue to Hansen Avenue. Additionally, the project consists of 5-foot sidewalks to be installed on Tamworth Court, Buckingham Court and an approximately 120-foot section along Alexander Avenue. ADA ramps will be installed where necessary.
Appropriation was made at the December 20, 2021, Council Meeting for accepting CMAQ grant funds in the amount of $46,920 for Preliminary Engineering costs associated with the design, preparation of engineering plans and specifications, and environmental review.
Appropriation was made at the January 16, 2024, Council Meeting for accepting CMAQ grant funds in the amount of $470,813 for Construction costs associated with installation of sidewalks and ADA ramps.
Staff prepared plans and specifications, the project was advertised for bids, and City Council awarded the project to Redstone Construction, Inc., in the amount of $585,579 on May 20, 2024.
At that same meeting a supplemental appropriation of $199,724 of Measure V funding from CP230003 (Yosemite Ave - M St to R St) was also approved. The Engineering Department will transfer back $94,200 of Measure V to CP230003 (Yosemite Ave - M St to R St) after Council accepts this apportionment.
At the request of the Engineering Department, Merced County Association of Governments approved the usage of the Region’s CMAQ Carryover Apportionment in the amount of $94,200 to supplement the construction phase of the installation of sidewalks on Nottingham Avenue, Tamworth Court, and Buckingham Court.
IMPACT ON CITY RESOURCES
Project CP210044 was established as a Capital Improvement Project to be funded by Measure V and CMAQ funds. A budget transfer will be initiated to transfer $94,200 of Measure V back to CP230003 (Yosemite Ave - M St to R St) after Council approval.
There are sufficient funds available to complete this project.
This budget amendment will require an affirmative vote of 5 council members to pass.
ATTACHMENTS
1. Location Map
2. E-76 CML-5085(055)
3. MCAG Post-Programming CMAQ Apportionment