Report Prepared by: Lieutenant Joey Perez, Police Department
Title
SUBJECT: Award of Bid and Authorization to Purchase Public Safety Vehicle Parts in an Amount not to Exceed $154,316.05 with Stommel Inc., dba Lehr Auto Electric
REPORT IN BRIEF
Considers awarding the bid and authorizing for the purchase of Public Safety vehicle parts in order to outfit up to ten (10) Police patrol vehicle SUVs, up to two (2) Police trucks and up to ten (10) unmarked sedans or vehicle not to exceed the amount of $154,316.05 with Stommel, Inc., dba Lehr Auto Electric.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid for the supply of the requested Public Safety vehicle parts to Stommel Inc., dba Lehr Auto Electric; and,
B. Approving purchases of Public Safety vehicle parts in an amount not to exceed $154,316.05 from Stommel Inc., dba Lehr Auto Electric; and,
C. Authorizing the City Manager or designee to execute any necessary documents and issue purchase orders within the approved amounts.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-six thousand dollars ($36,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the Fiscal Year 22/23 Adopted Budget.
DISCUSSION
Staff prepared bid specifications for the purchase of vehicle parts and equipment to outfit up to ten (10) new Police patrol vehicle SUVs, Two (2) Police trucks and up to ten (10) unmarked sedans. Parts include lightbars, sirens, speakers, mirrors, laptop tray, cargo deck, anti-theft devices, push bars etc.
The invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on May 2, 2023, with the following results:
1. Lehr Auto Electric $ 154,316.05
2. West Coast Lights & Sirens Inc. $ 260,383.00
The two responsive bids were evaluated based on the following criteria: vendor capabilities, prior performance, and pricing. Staff recommends awarding the bid to Lehr Auto Electric for the purchase of police vehicle parts in the amount not to exceed $154,316.05.
IMPACT ON CITY RESOURCES
Funding for these purchases is available within the 23/24 budget line 20013510 590005- General Fund Police Vehicle Budget.
ATTACHMENTS
1. Lehr Proposal
2. West Coast Lights and Sirens Inc Proposal