Report Prepared by: Jeffrey Silva, WWTP Operations Supervisor
Title
SUBJECT: Award of Bid and Approval of Agreement for the Purchase of Goods with Jenfitch, Inc., for the Supply and Delivery of Poly Aluminum Chloride Coagulant in the Amount of $45,000 for the Contract Term Ending June 30, 2023
REPORT IN BRIEF
Considers awarding the bid and approving an agreement with Jenfitch, Inc., for the supply and delivery of poly aluminum chloride coagulant.
RECOMMENDATION
City Council - Adopt a motion awarding the bid and approving the agreement with Jenfitch, Inc., for the supply and delivery of poly aluminum chloride coagulant in the amount of $45,000 for the contract term ending June 30, 2023; and authorizing the City Manager or Deputy City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommend by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04 Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-three thousand dollars ($34,000), the “contract threshold”, shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the 2022/2023 Adopted Budget.
DISCUSSION
The Wastewater Treatment Plant (WWTP) uses poly aluminum chloride coagulant as part of the tertiary treatment process. Polymer reacts with the solids to help them bind together to allow the solids to be filtered before UV disinfection. The amount of polymer needed for tertiary treatment varies each year.
The WWTP operations staff has worked with various vendors to find the best blend of polymer that removes solids from the water. Polymer vendors are required to qualify their product through onsite demonstration and establish that their product meets the performance criteria for treating efficient dewatering. Once the vendors have qualified, they are invited to bid through the public bidding process.
The invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on April 21, 2022. Jennfitch was the only bid submitted at $1.15 per pound (with sales tax the price is $1.25).
IMPACT ON CITY RESOURCES
Funds for solids handling polymer are in the adopted budget for FY 22/23, account number 553-1108-532-29.00.
ATTACHMENTS
1. Agreement for the Purchase of Goods