Report Prepared by: Wally Broughton, Public Works Manager-Operations.
Title
SUBJECT: Award of Bid to Merced Chevrolet, for the Purchase of Two 4x4 Mid-Size Pickup Trucks for the Engineering Department, Two 4X2 Mid-Size Pickup Trucks for the Building Department, and One 4x2 Mid-Size Pickup Truck for the Parks Department, for a Total Cost not to Exceed $137,924
REPORT IN BRIEF
Considers awarding the bid to Merced Chevrolet for the purchase of two 4x4 mid-size pickups and three 4x2 mid-size pickups to support the growing vehicle needs of the Engineering, Inspection Services, and Parks Departments.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid to Merced Chevrolet for the supply of two 4x4 mid-size pickup trucks and three 4x2 mid-size pickup trucks, for a total amount not to exceed $137,924; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents, the City Buyer to issue the Purchase Order, and approval of change orders not to exceed 10% of the total purchase price.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-four thousand dollars ($34,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the FY 21/22 Adopted Budget.
DISCUSSION
Staff prepared bid specifications for two 4x4 pickups and three 4x2 pickups, and the invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on September 14, 2021, at 2:00 p.m., with Merced Chevrolet being the only company to submit a bid for the total of $137,924.00
IMPACT ON CITY RESOURCES
The vehicles were approved in the FY 2021/22 adopted budget; no additional funding is needed. All vehicles will be purchased using funds budgeted in Fund 017-0803 Engineering, 017-0805 Inspection Services, and 001-1120 General Fund Parks.
ATTACHMENTS
1. Merced Chevrolet Bid