Report Prepared by: Charles Slagter, Public Works Supervisor-WWTF.
Title
SUBJECT: Award of Bid to Garton Tractor Inc, for the Purchase of One (1) Compact Track Loader and Hopper Sweeper in the Amount not to Exceed $80,381.01 as a Vehicle Replacement for the Wastewater Treatment Facility
REPORT IN BRIEF
Considers awarding the bid to Garton Tractor Inc. for the purchase of one Compact Track Loader and Hopper Sweeper for the Wastewater Treatment Facility.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid to Garton Tractor Inc, for the Purchase of one (1) Compact Track Loader and Hopper Sweeper for the Wastewater Treatment Facility, replacing vehicle E-1374, for a Total Cost not to Exceed $80,381.01; and,
B. Authorizing the City Manager to execute the necessary documents, the City Buyer to issue the Purchase Order, and approval of change orders not to exceed 10% of the total purchase price.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-four thousand dollars ($38,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the FY 24/25 Adopted Budget.
DISCUSSION
Staff prepared bid specifications for one Compact Track Loader and Hopper Sweeper, and the invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on August 6, 2024, at 2:00 p.m., with Garton Tractor Inc. and Holt of California submitting bids. Garton Tractor Inc. submitted the lowest most responsible bid of $80,381.01.
IMPACT ON CITY RESOURCES
This Track Loader and Hopper Sweeper was approved in the FY 2024/25 adopted budget; no additional funding is needed. This purchase will use funds budgeted in Fund 7006-Fleet Replacement.
ATTACHMENTS
1. Garton Tractor Inc.
2. Holt of California