Report Prepared by: William Osmer, WWTP Manager
Title
SUBJECT: Approval to Waive the City’s Competitive Bidding Requirements and Approval of a Supplies and Services Agreement with Jenfitch, Inc., for the Purchase of Chemicals for the City’s Wastewater Treatment Plant, Including Poly Aluminum Chloride (PAC) at a Unit Cost of $.95 Per Pound, with a Contract Term Ending June 30, 2022
REPORT IN BRIEF
Considers waiving the City’s competitive bidding requirements and approving a Supplies and Services Agreement with Jenfitch, Inc., to purchase poly aluminum chloride for use at the City’s Wastewater Treatment Plant.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for an annual supplies and service agreement; and,
B. Approving a Supplies and Services Agreement with Jenfitch, Inc., for the purchase of poly aluminum chloride through June 30, 2022; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommend by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Merced City Charter, Section 200. Municipal Code Section 3.04.210 - Exemptions from Competitive Bidding.
CITY COUNCIL PRIORITIES
As provided for in the 2021-2022 Adopted Budget.
DISCUSSION
The Wastewater Treatment Plant (WWTP) uses poly aluminum chloride (PAC) as a polymer that reacts with the colloidal solids, from the secondary activated sludge system, to help them bind together as floc in order to be removed by the tertiary filters before discharging compliant water to the environment.
The use of PAC coagulant has been greater than anticipated this fiscal year. Difficulties in sourcing PAC coagulant, long lead times, and the continued usage has necessitated the need to enter a contract with multiple vendors in order to meet the operational needs of the City’s WWTP. The quoted price by Jenfitch for PAC coagulant is $.95 per pound, plus tax with delivery fees included.
WWTP staff has sought out vendors to find the best source of needed chemicals at a reasonable cost. Staff’s recommendation is to enter into an agreement with Jenfitch to purchase the PAC needed to continue with operations at the City’s WWTP.
IMPACT ON CITY RESOURCES
No appropriation of funds is necessary. Funding for this agreement is available in Wastewater Treatment Fund 553-1108.
ATTACHMENTS
1. Supplies and Services Agreement