Report Prepared by: John C. Sagin, Jr., AIA, Principal Architect
Title
SUBJECT: Professional Services Agreements for Architectural and Environmental Services for the Police Headquarters Site #2 Project 116040
REPORT IN BRIEF
Transfers a total of $60,000 in funds and approves two separate Professional Services Agreements for investigation into the Merced Sun Star Facility as the future Police Headquarters location.
RECOMMENDATION
City Council - Adopt a motion:
A. Transferring $30,000 from Fund 047 Facilities-Police (City) and $30,000 from Fund 057 Facilities-Police (Developer) and appropriating the same to Project 116040 Police Headquarters #2; and,
B. Approving Professional Services Agreement with WMB Architects, Inc., in the amount of $51,960 for architectural/engineering services for the Police Headquarters Site #2; and,
C. Approving Professional Services Agreement with Krazan & Associates, Inc., in the amount of $26,025 for environmental services for the Police Headquarters Site #2; and,
D. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to conditions other than recommended by Staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
The City Council at their 2014 Council Policy Planning Session approved an action item that requested the re-evaluation of the Mansionette and Yosemite Site as to its appropriateness as the site for the future Police Headquarters Building.
HISTORY AND PAST ACTIONS
At the July 20, 2015 meeting, Council directed staff to begin the process of re-examining potential future Police Headquarters locations. An internal committee, composed of the City Manager, Police Chief, Director of Economic Development, Director of Development Services, City Engineer, Finance Officer, and Principal Architect, reviewed 11 possible locations throughout Merced. The top three locations, as ranked by the internal committee, included (1) Merced Sun Star Facility [G Street near Olive Avenue], (2) Orchard Supply [R Street near Loughborough Drive], and (3) M Street at Cardella [vacant land].
At the October 19, 2015 study session, Council directed staff to investigate the Merced Sun Star Facility as the future Police Headquarters building site. Subsequently at the November 2nd meeting, Council approved the appropriation of $50,000 to begin the investigation into the Merced Sun Star site.
DISCUSSION
Architectural / Engineering Services:
Staff solicited proposals for architectural / engineering services for the renovation of the Sun Star Building. The proposed scope of work involves a complete evaluation of all building systems at the Sun Star site, including mechanical, plumbing and electrical systems, as well as cost estimates for the necessary work to bring the building up to code.
Four firms submitted proposals. An evaluation committee, consisting of the City Engineer / Public Works Director, Principal Architect, and Police Captain rated the proposals on criteria including staff qualifications, technical experience, technical approach, past projects, and completeness.
Shown below are the proposals’ rankings in order of highest to lowest, as determined by the evaluation committee:
1. WMB Architects, Inc. (Stockton, CA) $51,960
2. WLC Architects (Folsom, CA) $47,300
3. The Taylor Group Architects (Fresno, CA) $60,915
4. Interactive Resources Architects & Engineers (Richmond, CA) $114,980
The evaluation committee selected WMB Architects, Inc., based on their past experience and previous projects with the City (including the Merced Theatre Renovation). The WMB Architects, Inc., fee proposal for completing the contract is for the not-to-exceed sum of $51,960.
Environmental Services:
In addition to the above architectural / engineering services, staff also solicited proposals for environmental services relating to the project. The Sun Star building was built in 1972 and it is possible that lead paint and asbestos were used in the construction; also, as the building was used as a printing press, there is the possibility of other chemical contaminants as well. The proposed scope of work involves generating a report of all areas showing contamination and the costs associated with remediation.
Three firms submitted proposals for environmental services. An evaluation committee, consisting of the City Engineer / Public Works Director, Principal Architect, and Environmental Project Manager rated the proposals on criteria including staff qualifications, technical experience, technical approach, past projects of a similar nature, and completeness.
Shown below are the proposals’ rankings in order of highest to lowest, as determined by the evaluation committee:
1. Krazan & Associates, Inc. (Clovis, CA) $26,025.00
2. Provost & Pritchard Consulting Group (Clovis, CA) $27,500.00
3. Condor Earth Technologies, Inc. (Merced, CA) $49,377.75
The evaluation committee selected Krazan & Associates, Inc., based on their past experience with similar projects. The Krazan & Associates, Inc., fee proposal for completing the contract is for the not-to-exceed sum of $26,025.
Council previously authorized $50,000 to begin the investigation into the Merced Sun Star site. A total of $9,161.85 has been incurred against the project to date by the Engineering Department for staff time related to site visits, general engineering, and the Request for Proposals process. The remaining budget of $40,838.15 will be used for additional engineering, appraisal services, and to partially fund the environmental services contract.
The following is the proposed budget for the project:
|
Architectural / Engineering Services |
$ 51,960.00 |
|
Environmental Services |
$ 26,025.00 |
|
Appraisal |
$ 10,000.00 |
|
City Engineering (total incurred to date) |
$ 9,161.85 |
|
Additional City Engineering & misc. |
$ 12,853.15 |
|
Total: |
$ 110,000.00 |
Staff is now requesting the transfer of $60,000 to move forward with the required steps for investigation into the Merced Sun-Star Facility as the future site of the Police Headquarters building.
IMPACT ON CITY RESOURCES
Staff recommends the transfer of $30,000 from Fund 047 and $30,000 from Fund 057 and appropriating the same to Project 116040 Police Headquarters #2.
ATTACHMENTS
1. Agreement with WMB Architects, Inc.
2. Agreement with Krazan & Associates, Inc.