Report Prepared by: Juan Olmos, Public Works Manager - Tax Services
Title
SUBJECT: Approval of an Agreement for Professional Services with West Coast Arborists, Inc., for Tree Pruning and Removal Services in Bellevue East, Bellevue West, University Park, University Park II, and Moraga Community Facilities Districts and in Village Landing, Fahrens Park, Cypress Terrace, Sky Moss, Lowes, Vista Del Sol, and Yosemite Gateway Maintenance Districts in a Total Amount not to Exceed $208,602
REPORT IN BRIEF
Considers approving an agreement for professional services with West Coast Arborists, Inc., for tree pruning and removal services at various Community Facilities Districts and Maintenance Districts for a total amount not to exceed $208,602.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an agreement for professional services with West Coast Arborists, Inc., in the amount not to exceed $208,602 for Tree Pruning and Removal Services; and,
B. Authorizing contract amendments not to exceed 10% of the total contract amount; and,
C. Authorizing the City Manager or Deputy City Manager to sign the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to modifications as conditioned by City Council; or,
3. Refer to staff for reconsideration of specific items; or,
4. Deny.
AUTHORITY
Charter of the City of Merced, Section 200, et seq. and Section 3.04.120 of the Merced Municipal Code.
Services with an estimated value greater than $34,000.00 are made by written contract in accordance with Merced Municipal Code, Title 3 - Revenue and Finance, Chapter 3.04.
CITY COUNCIL PRIORITIES
As provided for in the 2021-22 Adopted Budget.
DISCUSSION
Staff solicited proposals from qualified firms to provide tree pruning and removal services at various Community Facilities Districts (CFD) and Maintenance Districts (MD).
Four proposals were received by the submittal deadline. An evaluation committee was convened consisting of Public Works staff members. Each member rated the proposals on criteria including, but not limited to: project experience and understanding, overall approach, scope of work, and completeness. Shown below is the proposer ranking:
1. West Coast Arborists, Inc. (Anaheim, CA)
2. Mariposa Landscapes, Inc. (Irwindale, CA)
3. A Plus Tree (Vallejo, CA)
4. Joe’s Landscaping & Concrete (Newman, CA)
West Coast Arborists, Inc., (WCA) proposed fee schedule for completing the tree removal, tree pruning, and related tasks totals $208,602.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. Funding for this agreement is provided in the adopted FY 21/22 Budget for Funds 105 - Village Landing, 122 - Fahrens Park, 132 - Cypress Terrace, 145 - Sky Moss, 148 - Lowes, 153 - Vista Del Sol, 151 - Yosemite Gateway, 164 - Bellevue East, 170 - Bellevue West, 172 - University Park, 184 - University Park II, and 185 - Moraga.
ATTACHMENTS
1. Agreement for Professional Services
2. Location Map