Report Prepared by: Johnnie Baptista, PWM-Water, Public Works
Title
SUBJECT: Award of Bid and Approval of Services Agreement with Univar Solutions USA, Inc., for the Supply and Delivery of Sodium Fluoride in an Amount not to Exceed $99,840 Each Year for the Contract Term Ending June 30, 2026, with the Option to Renew for Two Additional One-Year Periods Ending June 30, 2028, at the Amounts not to Exceed $99,840 in Year 3, and $99,840 in Year 4
REPORT IN BRIEF
Considers awarding the bid and approving an agreement with Univar Solutions USA, Inc., for the supply and delivery of sodium fluoride.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid and approving the agreement with Univar Solutions USA, Inc., for the purchase of sodium fluoride in the amount not to exceed $99,840 per year for the contract term ending June 30, 2026, with the option to renew for two additional one-year periods ending June 30, 2028, at the amounts not to exceed $99,840 in year 3, and $99,840 in year 4; and,
B. Authorizing the City Manager or designee to execute any necessary documents; and,
C. Authorizing the Finance Officer to make the necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-seven thousand dollars ($38,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the Fiscal Year 24/25 Adopted Budget.
DISCUSSION
The Public Works Water Division fluoridates the drinking water as a matter of compliance with Title 22, Chapter 15, Article 4.1, CCR. Staff prepared bid specifications for the supply and delivery of sodium fluoride. The invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on June 27, 2024, with the following results:
1. Univar Solutions USA, Inc. $ 1.56 unit price (4 years)
2. Chemrite, Inc. $ 1.58 unit price (2 years)
The bids were evaluated based on the following criteria: unit pricing, product specifications, warranties/standards of quality, ability to deliver, and bidder’s reputation and competency. Staff recommends awarding the bid to Univar Solutions USA, Inc., for the supply and delivery of sodium fluoride. The Services agreement (attachment 1) has been drafted and approved as to form by the City Attorney’s Office.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. Funding for this agreement is included in the Water Enterprise Fund 60016060-511041.
ATTACHMENTS
1. Services Agreement