Report Prepared by: Marvin Dillsaver, Communications Supervisor, Police Department
Title
SUBJECT: Approval to Waive the Competitive Bidding Requirements to Standardize Equipment, Authorization to Purchase Mobile Computers from LEHR Automotive and Related Equipment with Use of Budgeted Funds in an Amount not to Exceed $110,000
REPORT IN BRIEF
Considers approving to waive competitive bidding and authorizing the purchase of Panasonic FZ40 computers and equipment for Police Patrol Vehicles using current budgeted funds in an amount not to exceed $110,000.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the competitive bidding requirement for equipment standardization; and,
B. Authorizing the purchase of mobile computers and related equipment from LEHR Automotive in an amount not to exceed $110,000; and,
C. Authorizing the City Manager to execute all necessary documents for this purpose.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Deny; or,
3. Refer back to staff; or
4. Continue to a future meeting.
AUTHORITY
Article III of Title 3, Chapter 3.04, of the Merced Municipal Code relating to purchases over thirty-eight thousand dollars; and Section 3.04.210, exemptions from competitive bidding.
CITY COUNCIL PRIORITIES
Public Safety as provided for in the FY 2024-25 Adopted Budget.
DISCUSSION
The Police Department is in the process of replacing eight new marked SUV’s, and two marked F150 pickup trucks. These computers will be the newest state of the art machines that have all the latest technology.
This purchase will allow the Police Department to outfit 10 “marked” police units with the latest technology which will allow our officers and staff the ability to interface with state and federal databases and computer systems and to perform more work and essential functions in the field.
The funding for the purchases of these computers and required accessories is from the current year approved budget. There will be no other funds needed for this purchase. The funds are currently within Fund 2001-Measure “C” and under the Vehicle account.
We have attached two quotes to this admin report to show that we have done our due diligence in getting the best price possible.
IMPACT ON CITY RESOURCES
The total cost for these computers, accessories and protection plans is quoted at $71,724.10, the remaining funds in an amount not to exceed $110,000 will be used as contingency funds for this purchase. The funding is available within Fund 2001-Measure “C” and under the Vehicle account.
ATTACHMENTS
1. Quote 51595 LEHR Automotive
2. Rugged Depot Quote RD Q-21336