Report Prepared by: Michelle Reid, Recreation Supervisor
Title
SUBJECT: Approval of Request by the Merced County NAACP for the Co-Sponsored Rental Rate for the Merced Senior Community Center on February 12, 2022 for its Annual Freedom Fund Banquet
REPORT IN BRIEF
Considers approving a request for the co-sponsored rate for the rental of the Merced Senior Community Center by the Merced County NAACP to hold its annual Freedom Fund Banquet on February 12, 2022. The co-sponsored rate for the Merced Senior Community Center is estimated at $365.00.
RECOMMENDATION
City Council - Adopt a motion approving request to rent the Merced Senior Community Center to the Merced County NAACP on February 12, 2022, at the co-sponsored rental rate.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2021-2022 Adopted Budget.
DISCUSSION
The Parks and Recreation Department received a request from the Merced County NAACP to use the Merced Senior Community Center at the co-sponsored rate on Saturday, October 16, 2021 from 2:00 PM to 10:00 PM. However, the event date was changed to February 12, 2022, and Council is being asked to consider their request. The group intends to hold their annual fundraiser banquet to raise funds for the 501(c)(4) non-profit organization.
The Merced Senior Community Center is available on the date and time requested, and there will be no interference with regularly scheduled senior programs. There is an established co-sponsorship rate for use of the Senior Center.
The Merced County NAACP is requesting co-sponsorship of additional two hours for set up. Eight total hours have been requested for co-sponsorship of the event. By charging the co-sponsored rate, the Department will recoup all expenses for hosting the event at our facility. The Merced County NAACP will be required to provide liability insurance regardless of which fees are approved.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
$300 refundable deposit $0 refundable deposit on file
$1,000 staff charge ($125 per hour) $320 staff charge ($40 per hour)
$100 set up fee $0 (set-up fee waived)
$366 cleaning fee $45 maintenance fee (cleaning fee)
Total = $1,766 Total = $365
Staff has reviewed the application and see the event as a worthy cause and recommend approving the request. Typically, such requests come with a recommendation from the Recreation and Parks Commission. However, canceled Commission meetings due to the timing of major community events and activities and insufficient quorum propelled the item to be brought before Council for consideration. Historically, all past co-sponsorship requests have been strongly support by the Recreation and Parks Commission.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. NAACP Letter of Request
2. Senior Center Standard Rental Application
3. NAACP Co-sponsorship Application