Report Prepared by: Laura Ivancich, Management Analyst, Engineering Department
Title
SUBJECT: Administering Agency Amendment Modification Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(051) for Use of $402,998 in CMAQ Grant Funding for Project No. CP200043 - Sidewalk Infill on Olive Avenue, Parsons Avenue and Alexander Avenue
REPORT IN BRIEF
Considers accepting $402,998 in Federal CMAQ Grant funding for construction of sidewalks and ADA ramps on Olive Avenue from East Queen Circle to Parsons Avenue, Parsons Avenue from Olive Avenue to South of Hansen Avenue, and along Alexander Avenue from Nottingham Lane to Parsons.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting CMAQ grant funds and increasing revenue in Fund 5005-Street and Signal CIP in the amount of $402,998 and appropriating the same to Project No. CP200043-CMAQ Sidewalk infill Olive/Parsons/Alexander for costs associated with construction of sidewalks and ADA ramps on Olive Avenue from East Queen Circle to Parsons Avenue, Parsons Avenue from Olive Avenue to South of Hansen Avenue, and along Alexander Avenue from Nottingham Lane to Parsons; and,
B. Approving the use of pooled cash until reimbursement is received from the grant; and,
C. Authorizing the City Manager to execute the necessary documents; and,
D. Authorizing the Finance Officer to make any necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to conditions other than recommended by Staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article II Section 200 - Powers.
Caltrans Procedures for Administering Local Grant Projects in the State Transportation Improvement Program (STP) are used to comply with the changes to the programming and funding statutes brought about by Charter 622 of the Statutes of 1997 (SB 45, KOPP). The procedures have been modified to remain consistent with and complimentary to the various guidelines and policies adopted by the California Transportation Commission (CTC), including the current 2010 STP Guidelines
(Adopted on October 14, 2009).
CITY COUNCIL PRIORITIES
As provided for in the 2023-2024 Adopted Budget.
DISCUSSION
In December 2018, the City applied for Congestion Mitigation and Air Quality Improvement (CMAQ) funds to design and construct 5-foot sidewalks to provide connectivity along Olive Avenue from East Queens Circle to Parsons, along Parsons from Olive Avenue to just south of Hansen Avenue, and on Alexander Avenue from Nottingham Lane to Parsons to fill a sidewalk gap that currently exists. ADA ramps will be installed where necessary.
In August 2019, Council accepted Federal-Aid Projects Program Supplement Agreement No. 033-F to allow $70,087 in grant funds and a local match of $9,080 toward the Preliminary Engineering of the project allowing for design, preparation of engineering plans and specifications, and environmental review.
Currently sidewalk gaps exist along Olive Avenue from Queen Circle to Parsons Avenue; Parsons Avenue from Olive Avenue to south of Hansen Avenue; and Alexander Avenue from Nottingham Lane to Parsons Avenue. The installation of sidewalks to connect the gaps will increase safety for residents and students in the neighborhood, eliminating pedestrian traffic along the edge of the road.
This phase of the project is for construction. The Federal-Aid Projects Program allows $402,998 in grant funds and a local match of $52,213 toward construction of this project. The Amendment Modification Summary (E-76) was received back in November 2022, however the process to bring to Council for approval did not occur. This report is to rectify that and receive Council approval so Engineering can proceed with construction.
The project is anticipated to be advertised for bidding by mid-January 2024. Staff anticipates contractor bids will be received and reviewed within one month. At that time, Staff will present the bids to City Council to award the construction contract.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project to be funded by Fund 2008-Measure V Alt Modes and CMAQ funds. Fund 2008-Measure V Alt Modes will be used for the local match portion of the project and there are sufficient funds available within the FY 2023-24 adopted budget. Additional funds may be requested at a later date, based on the construction bids received.
ATTACHMENTS
1. Location Map
2. E-76 CML-5085(051)