Report Prepared by: Joe Cardoso, P.L.S., Engineering Department
Title
SUBJECT: Approval of Additional Contingency in the Amount of $32,529.76 for Additional Work Which is Reflected in Change Order No. 5 (Final) Associated with Project No. CP190042 - (CMAQ) John Muir Sidewalks
REPORT IN BRIEF
Considers approving an increase to the contingency in the amount of $32,529.76 for additional work, credits, and quantity adjustments for Project No. CP190042 - (CMAQ) John Muir Sidewalks.
RECOMMENDATION
City Council - Adopt a motion:
A. Increasing the contingency to 12% of the original contract amount and approving Change Order No. 5 (Final) for Project CP190042- (CMAQ) John Muir Sidewalks, with Avison Construction, Inc., in the amount of $ 41,029.81; and,
B. Authorizing the City Manager or Deputy City Manager to sign the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be address in the motion); or,
5. Continue to future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article Xl, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article lV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2022-2023 Adopted Budget.
DISCUSSION
On June 6, 2022, Council awarded the bid to Avison Construction, Inc., for the CMAQ John Muir Sidewalk Project for $898,832.00 for the construction and installation of approximately 4,000 linear feet of new sidewalk and approximately 24 access ramps on “I” Street from the alley south of West 25th Street to West 28th Street, Martin Luther King Jr Way (MLK) from West 26th Street to West 28th Street and “K” Street from West 26th Street to West 28th Street.
The increase in contingency is due to the following items:
1. Contract Change Order No. 1 - Remove and replace old fence at John Muir Elementary School. It was recommended to replace the old cyclone fence on “I” Street adjacent to the school. ($8,921.00)
2. Contract Change Order No. 2 - During construction it was determined we need to expand the width of a driveway located on the northeast corner of 26th Street and “I” Street due to access issues and install a handrail on a wheelchair ramp on 26th Street near MLK. ($7,974.15)
3. Contract Change Order No. 3 - During construction it was determined we need to replace the existing cross gutter and reconstruct a portion of “I” Street near 26th Street due to the drainage issue and pedestrian accessibility. We also need to replace a large portion of “I” Street between 26th Street and 28th Street due to the poor condition of the street. Staff was receiving complaints that residents couldn’t access their driveways due to the steep cross slope of the street. ($64,488.00)
4. Contract Change Order No. 4 - Add additional language to add a buttle point under Federal Requirements to read “Federal Wage Determination (Exhibit “H”). (No cost)
5. Contract Change Order No. 5 (Final) - Quantity adjustments for items such as extra driveways, asphalt, sidewalks, curb and gutter, catch basin, adjust fences to grade, and other construction items. Credits to City include monumentation, tree removal, relocated fire hydrants and gate valves, failed compaction tests and traffic control. ($41,029.81)
Staff is recommending increasing the project contingency and authorizing the City Manager or Deputy City Manager to sign Change Order No. 5 in the amount of $41,029.81.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed.
ATTACHMENTS
1. Contract Change Order No. 5 (Final)