Report Prepared by: Michelle Reid, Recreation Supervisor
Title
SUBJECT: Request by the Merced County NAACP for the Co-Sponsored Rental Rate for the Merced Senior Community Center on October 7, 2023, for its Annual Freedom Fund Banquet
REPORT IN BRIEF
Considers approving a request for the co-sponsored rate for the rental of the Merced Senior Community Center by the Merced County NAACP to hold its annual Freedom Fund Banquet on October 7, 2023.
RECOMMENDATION
City Council - Adopt a motion approving the request to rent the Merced Senior Community Center to the Merced County NAACP on October 7, 2023, for the annual Freedom Fund Banquet at the co-sponsored rental rate.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific finding and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion; or,
5. Continue to a future meeting (date and time to be specified in the motion).
DISCUSSION
The Parks and Recreation Department received a request from the Merced County NAACP to use the Merced Senior Community Center at the co-sponsored rate on Saturday, October 7, 2023, from 3:00 PM to 12:00 AM. They will be holding their annual fundraiser banquet to raise funds for the non-profit organization. Nine total hours have been requested for co-sponsorship of the event.
The Merced Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. There is an established co-sponsorship rate for use of the Senior Center, which will recoup all City expenses for hosting the event at our facility. The Merced County NAACP will be required to provide liability insurance regardless of which fees are approved.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
$250 refundable deposit ($50 deposit on file) $100 ($50 of deposit on file)
$1,350 hourly rate ($150 per hour $675 hourly rate ($75 per hour)
$125 set up fee $62.50 set-up fee
$366 cleaning fee $183 cleaning fee ________
Total = $2,091 Total = $1,020.50
The Recreation and Parks Commission considered the item at its August 28, 2023, meeting. The Commission voted to recommend co-sponsorship of the banquet.
Staff has reviewed the application and sees the event as a worthy cause and requests City Council approval of the Recreation and Parks Commission recommendation.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. NAACP Letter of Request
2. Senior Center Standard Rental Application
3. NAACP Co-sponsorship Application