Report Prepared by: Ken Elwin, Public Works Director, Public Works
Title
SUBJECT: Approval to Accept a Department of Water Resources Proposition 1 Grant Awarded to the Merced Irrigation District (MID) on Behalf of the Merced Integrated Regional Water Management Authority, Which Includes a Grant Amount of $335,648 for the City of Merced Project for Surface Water Irrigation to Parks and Weather-Based Irrigation Controllers
REPORT IN BRIEF
The Merced Integrated Regional Water Management Authority (MIRWMA) has agreed to accept on behalf of its member agencies a Department of Water Resources Proposition 1 Grant which includes a City of Merced project for Surface Water Irrigation to Parks and Weather-Based Irrigation Controllers.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting Proposition 1 grant funds and increasing revenue in account 001-1120-324-02-00 by $335,648 and appropriating the same to account 001-1120-637-65-00 (Project No. 122057) for preliminary engineering costs associated with design of, for construction/implementation of parks surface water irrigation conversion project, and for the purchase and installation of weather-based irrigation controllers at various parks throughout the City; and,
B. Approving the use of pooled cash until reimbursement is received from the Merced Irrigation District (MID), the grant administrator; and,
C. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents.
Body
AUTHORITY
Charter of the City of Merced, Section 200.
Merced Integrated Regional Water Management Authority Joint Powers Agreement.
DISCUSSION
Proposition 1 Grant
Proposition 1 authorized $510 Million in Integrated Regional Water Management (IRWM) grant funds for agencies throughout the State. The City of Merced (City) entered into a Joint Powers Agreement in May 2016 to form the Merced Integrated Regional Water Management Authority (MIRWMA). As a member agency of MIRWMA, the City is part of the San Joaquin River Funding Area which was allocated $34 Million. Within the funding area, the IRWM Regions agreed to “Pre-Allocate” the $34 million ensuring that each area received funding. The MIRWMA negotiated for $3,007,883 worth of pre-allocated funding; this amount is consistent with past IRWM grant awards to the region. Currently we are in Round 1 of Proposition 1 funding, with at least two rounds anticipated.
On October 23, 2019, MIRWMA authorized via Resolution No. 2019-3 (attached) the execution and submission of a grant application to the Department of Water Resources (DWR) for the 2018 IRWM grant funding and authorized the Merced Irrigation District (MID) to administer the submission and implementation of the grant. MIRWMA submitted five projects for Round 1, including the Surface Water Irrigation to Parks & Weather Based Irrigation Controllers project specific to the City of Merced. The grant award totaled approximately $2.33 million, with $335,648 allocated to the City of Merced project.
Round 1 Projects:
At the time of the application, the grant match requirement was requested to be waived due to the Disadvantaged Community (DAC) designation. DWR had previously waived cost shares due to the DAC designation and it was assumed that this waiver would be afforded going forward. However, at the time of the award, MIRWMA was notified that the DAC designation would not be applied to this; therefore, each project has a minimal cost share.
The City’s total project cost is $346,425, with a minimal in-kind cost share of $10,777 (3%). The City expects to achieve the in-kind cost share in labor for engineering, design, and implementation of the project. As the administrator of the grant, MID will execute an agreement with DWR. The City of Merced will submit all invoices and requests for reimbursements directly to MID for submittal to DWR.
Surface Water Irrigation to Parks & Weather Based Irrigation Controllers
The City’s Surface Water Irrigation to Parks and Weather Based Irrigation Controllers project has two parts. The first part would take two City parks off municipal groundwater as their primary source of water and replace irrigation with surface water from MID. The City would work through a conjunctive use agreement with MID utilizing both City recycled water and MID surface water. Initially it would be somewhat of a pilot project and could be expanded in the future to other City parks as a water exchange/conjunctive use program.
The parks chosen (Joe Herb and the Sports Complex) were based on their proximity to existing MID infrastructure. Using surface water in lieu of groundwater, the City’s drinking water source, will offset 128 AFY (acre-feet per year) of groundwater that will remain in the Merced Groundwater Basin. Project implementation will include construction and installation of the system infrastructure to convey surface water from MID to the existing irrigation systems at the parks.
The second part of the project is for the purchase and installation of weather-based irrigation controllers with web interface for parks irrigation systems. The City currently uses Toro Sentinel Controllers, a weather-based irrigation controller, for some parks. The City began to use these controllers in 2011 and currently has about 100 units in the parks and maintenance districts. This powerful, yet simple-to-use controller software is ideal for large users such as cities as it allows a user to control up to 999 field stations from a remote location with a desktop or laptop computer. The project will add 27 more units. The controllers can remotely shut off water, change irrigation times, days, and set alarms for stations if malfunctions occur such as power outages or extreme flows. Having this type of controller reduces manual labor and travel time from controller to controller and most importantly aids in water efficiency as the controller automatically adjusts for changes in weather. Implementation activities include making improvements to the irrigation systems to avoid water loss from malfunctioning valves, timers, sprinklers, and irrigation lines, and installing more weather-based irrigation controllers at parks.
The City is in a critically over-drafted groundwater basin. Any water savings directly supports efforts needed under the Sustainable Groundwater Management Act (SGMA). The project alternative would be for the City to continue using municipal groundwater for irrigation. Once the project is complete, the cost of water saved is estimated to be $30,000 annually. This project was selected because its high conjunctive use potential between the City of Merced and MID, and thus helping to sustain Merced’s groundwater supply of potable water for potable uses (rather than irrigation).
Below is the breakdown of the City’s project budget:
|
Project Budget |
|
Proposal Title: Merced Region Prop 1 Round 1 IRWM Implementation Grant Proposal |
|
Project Title: Surface Water Irrigation to Parks & Weather Based Irrigation Controllers |
|
Category |
Grant Amount |
Other Cost Share |
Total Cost |
|
|
|
|
|
|
(a) |
Project Administration |
$0 |
$10,335 |
$10,335 |
|
|
Task 1 - Project Management |
$0 |
$7,254 |
$7,254 |
|
|
Task 2 - Reporting |
$0 |
$3,081 |
$3,081 |
|
(b) |
Land Purchase/Easement |
$0 |
$0 |
$0 |
|
|
Task 3 - Land Purchase |
N/A |
N/A |
N/A |
|
(c) |
Planning/Design/Engineering/ Environmental Documentation |
$8,187 |
$442 |
$8,629 |
|
|
Task 4 - Feasibility Studies |
N/A |
N/A |
N/A |
|
|
Task 5 - CEQA Documentation |
N/A |
N/A |
N/A |
|
|
Task 6 - Permitting |
$0 |
$200 |
$200 |
|
|
Task 7 - Design |
$3,379 |
$0 |
$3,379 |
|
|
Task 8 - Project Performance Monitoring Plan |
$4,809 |
$242 |
$5,051 |
|
(d) |
Construction/Implementation |
$327,461 |
$0 |
$327,461 |
|
|
Task 9 - Contract Services |
$1,622 |
$0 |
$1,622 |
|
|
Task 10 - Construction Administration |
$1,067 |
$0 |
$1,067 |
|
|
Task 11 - Construction/Implementation Activities |
$324,772 |
$0 |
$324,772 |
|
(e) |
Grand Total |
$335,648 |
$10,777 |
$346,425 |
|
Note that numbers may not add due to rounding. |
History and Past Actions
At the May 2, 2016, meeting, Council approved the Joint Powers Agreement (JPA) with the County of Merced, City of Atwater, City of Livingston, Merced Irrigation District, and Stevinson Water District establishing the Merced Integrated Regional Water Management Authority (MIRWMA).
IMPACT ON CITY RESOURCES
The City will document and charge against the grant cost share requirement with in-kind staff time and labor used on this project from Engineering, IT, Water, and Parks personnel.
Each park pays for its water use which can be quite costly. The long-term use of surface water will allow for minimal use of City’s municipal water except for domestic purposes providing an on-going long-term savings to parks.
ATTACHMENTS
1. Grant Agreement Between the State of California (Department of Water Resources) and Merced Irrigation District (Agreement Number 4600013832)
2. Merced Integrated Regional Water Management Authority Joint Powers Agreement
3. Award Notification for Round 1 Proposition 1 IRWM Implementation Grant
4. Correspondence and MIRWMA Resolution No. 2019-3