Report Prepared by: A Vang, Engineer Technician IV, Engineering Department
Title
SUBJECT: Approval of Additional Contingency in the Amount of $17,842.70 for Additional Work Which is Reflected in the Final Change Order with Tosted Asphalt, Inc., for the R St Sidewalk Replacement Childs Avenue to 13th Street, Project Number CP220024 to Close out the Project
REPORT IN BRIEF
Considers approving an increase to the contingency in the amount of $17,842.70 for Project No. CP220024 - R St Sidewalk Replacement Childs Avenue to 13th Street. This will be the final increase to close out the project.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Final Change Order with Tosted Asphalt, Inc., with an increase in contingency of $17,742.70, for a total contingency amount of $35,697.00, which is approximately 19.88% of the original contract amount; and,
B. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2024-25 Adopted Budget.
DISCUSSION
In June 2021, Council adopted a motion to approve a project list for the Road Repair Accountability Act (SB1), Local Streets and Roads Funding. At that time Council allocated $150,000 for R Street Sidewalks Replacement (Childs-13th) for sidewalk and curb and gutter replacement.
In April 2024, Council awarded the project to Tosted Asphalt, Inc. in the amount of $179,543.03, which consisted of $116,479.12 for the base bid, and $63,063.91 for the bid alternate. At that same meeting, Council also approved supplementing CP220024 with an additional $82,498 from CP200003 (18th Street R-V) to cover the funding for the bid alternate.
The project consisted of replacing sidewalks on R Street from Child’s Avenue to 13th Street. The scope of work included, but was not limited to, removal of existing sidewalk, curb and gutter, asphalt concrete, and a diseased 30” diameter tree. The contractor installed new sidewalk, curb and gutter, painted new curb red, and installed new asphalt concrete.
The 10% contingency for this project was $17,954.30. With the execution of change order 1, totaling $5,142.00 for the removal and replacement of additional 309 square feet of sidewalk, the remaining contingency amount is $12,812.30.
The current available budget within the project is $12,031.29. The current unpaid ($19,726.64) and total amount needed for engineering charges to complete the project is $25,000. The total amount of budget needed to execute the final change order and complete this project will be $43,524 ($25,000 engineering charges and $18,524 for change order 2). Staff will process a budget transfer of $43,524 from CP250022 SB1 Projects to be Determined after Council approval.
IMPACT ON CITY RESOURCES
Project CP220024 was established as a Capital Improvement Project to be funded by SB1. A budget transfer of $43,524 from CP250022 SB1 Projects to be Determined will be processed, after Council approval.
ATTACHMENTS
1. Executed Original Contract
2. Executed Contract Change Order 1
3. Final Contract Change Order 2