Report Prepared by: Jeff Frederick, Public Works Manager - Tax Services
Title
SUBJECT: Approval of Agreement for Weed Abatement Services with Allied Weed Control for Various City Facilities, Storm Drain Pump Stations, Well Sites, Roadways, Alleyways, Maintenance Districts, and Community Facilities Districts in an Annual Amount of $122,163.00 for a Two (2) Year Term Beginning July 1, 2026, Through June 30, 2028, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s)
REPORT IN BRIEF
Considers approving a Services Agreement with Allied Weed Control for weed abatement services in an annual amount of $122,163.00 at various City Facilities, Storm Drain Pump Stations, Well Sites, Roadways, Alleyways, Maintenance Districts, and Community Facilities Districts.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Services Agreement with Allied Weed Control for weed abatement services in an annual amount of $122,163.00 at various City Facilities, Storm Drain Pump Stations, Well Sites, Roadways, Alleyways, Maintenance Districts, and Community Facilities Districts for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2026; and,
B. Authorizing the City Manager to sign the necessary documents and approval of amendments or change orders up to 10% of the total contract cost.
Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $39,000, are made by written contract in accordance with Merced Municipal Code Section 3.04.120.
CITY COUNCIL PRIORITIES
Addresses City Administrative Priority for enhancing public spaces.
DISCUSSION
The Public Works Department recently invited proposals to provide weed abatement services at various City Facilities, Storm Drain Pump Stations, Well Sites, Roadways, Alleyways, Maintenance Districts, and Community Facilities Districts. The work in general consists of vegetation weed control and related tasks. A total of two proposals were received.
An evaluation committee was convened consisting of Public Works supervisors and staff members. Each member rated the proposals on criteria including, but not limited to: project experience and understanding, overall approach, scope of work, and completeness. Shown below is the proposer ranking:
1. Allied Weed Control (Livingston)
2. Pest Options, Inc. (Fullerton)
The contract will be for a period of two-years, commencing on July 1, 2026, and ending on June 30, 2028. The City shall have the option of renewing the agreement for three additional one-year periods, ending on June 30, 2031.
Increases in compensation for the three-year extension period will be determined by the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index-All Urban Consumers West (CPI). At no time will the compensation amount fall below the previous year’s contract amount. The base month and year for calculating CPI adjustments will be January 1, 2028, and ending each succeeding year thereafter. At no time will the CPI increase exceed 3%.
IMPACT ON CITY RESOURCES
Funding is available within the Fiscal Year 2026/2027 adopted budget. Funding for future years will be included as part of the budget process for that fiscal year.
ATTACHMENTS
1. Agreement for Weed Abatement Services