Report Prepared by: Richard Maddox, P.E., Interim City Engineer
Title
SUBJECT: Award Bid to Tennyson Electric LLC for the Safe Streets Streetlight Retrofit, Project Number CP230002, in the Amount of $1,093,750
REPORT IN BRIEF
Considers awarding a Construction Contract to Tennyson Electric LLC in the amount of $1,093,750 for the Safe Streets Streetlight Retrofit.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Safe Streets Streetlight Retrofit, Project CP230002 to Tennyson Electric LLC, in the amount of $1,093,750; and,
B. Authorizing the City Manager to execute the necessary documents and to approve change orders not to exceed 20% of the total contract; and,
C. Authorizing the Finance Officer authorization to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works.
Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2024-25 Adopted Budget.
DISCUSSION
The work to be performed includes, but is not limited to, the removal of High-Pressure Sodium (HPS) streetlights and replacing them with Light Emitting Diodes (LED) lights.
There is a need to retrofit 2,500 streetlights from HPS to LED technology. The new streetlights will increase safety for residents, pedestrians, and drivers in neighborhoods throughout the City of Merced.
Staff prepared plans and specifications, and the project was advertised for bids. Bids were opened on July 18, 2024, with the following results:
|
1 |
Tennyson Electric LLC |
$ 1,093,750.00 |
|
2 |
Dynamic Electrical Contracting and Controls, Inc. |
$ 1,160,992.93 |
|
3 |
Bear Electrical Solutions, Inc. |
$ 1,163,940.00 |
The Engineer’s Estimate for Construction was $1,100,000 - $1,200,000.
The following is the proposed budget for the project:
|
Construction |
$ 1,093,750.00 |
|
Contingency (20%) |
$ 218,750.00 |
|
Engineering, Testing & Inspection |
$ 54,687.50 |
|
TOTAL |
$ 1,367,187.50 |
IMPACT ON CITY RESOURCES
Project CP230002 is established as a Capital Improvement Project to be funded by Measure C and multiple Maintenance Districts (MD) and Community Facility Districts (CFD). There is sufficient funding to complete this project.
ATTACHMENTS
1. Bid Results
2. Location Map
3. Construction Contract