Report Prepared by: Joe Cardoso, P.L.S., City Surveyor, Engineering Department
Title
SUBJECT: Approval of Additional Work Which is Reflected in Contract Change Order No. 1 for Project Number CP220061 - Community Park 42 (CP-42) in the Amount of $1,365,524.40
REPORT IN BRIEF
Considers approving Contract Change Order No. 1 to add a portion of Bid Schedule ‘B’ - Add Alternate # 1 Bid, Bid Schedule ‘C’ - Add Alternate # 2 Bid, a portion of Bid Schedule ‘D’ - Add Alternate # 3 Bid, and Bid Schedule ‘F’ - Add Alternate # 5 Bid to the contract with American Paving Company.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving Contract Change Order No. 1 with American Paving Company in the amount of $1,365,524.40 for additional work; and,
B. Authorizing the City Manager or Deputy City Manager to sign the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and or/ conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article Xl, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article lV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2023-24 Adopted Budget
DISCUSSION
During the December 6, 2021, Public Hearing, City Council adopted the American Rescue Plan Act (ARPA) Strategic Investment Plan that included an allocation of $5,000,000 to fund the Community Park 42 Regional Sports Facility. The allocation of ARPA funds was approved by City Council on April 18, 2022.
On May 2, 2022, City Council accepted and appropriated grant funds in the amount of $177,952.00 from State of California - Natural Resources Agency Department for the development of two restrooms at Community Park-42. The grant requires a matching fund of $44,488.00 from the City of Merced.
On April 17, 2023, City Council approved a Memorandum of Understanding (MOU) Between the City of Merced and the Merced County Office of Education (MCOE) to Accept $650,000 to Install a Futsal Court at Community Park 42 Regional Sports Facility and award the base bid to American Paving Company. for the Community Park 42, Project Number CP220061, in the Amount of $5,800,580.70
The awarded contract with American Paving Company included all work proposed as Phase 1 of the project, two soccer fields, a section of parking lot, a futsal court, two tennis and pickleball courts, sand volleyball courts, and some connecting walkways.
As part of the adopted City Manager 23-24 Budget, City Council allocated an additional $3,350,000 of American Rescue Plan Act funding to Community Park 42 to allow for the construction of Phase 2 of the site. In addition to the base bid, American Paving Company included multiple schedules or bid alternates that could be added to their scope if funding allowed. The approval of contract change order No.1 will commence the development of Phase 2 and includes the addition of site grading, concrete flatwork, electrical conduit and wiring, drainage, and irrigation required to support the two playgrounds, large shade structure, small shade structure as well as parking lot lighting.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed.
ATTACHMENTS
1. Contract Change Order No. 1