Report Prepared by: Paul Flores, EIT, Assistant Engineer
Title
SUBJECT: Approval of Additional Contingency in the Amount of $13,591.10 for Additional Work Which is Reflected in the Final Change Order with Redstone Construction, Inc., for the (CMAQ) Multi-Use Pathway on Motel Drive, Project Number CP190043 to Close out the Project
REPORT IN BRIEF
Considers approving an increase to the contingency in the amount of $13,591.10 for Project No. CP190043 - (CMAQ) Multi-Use Pathway on Motel Drive. This will be the final increase to close out the project.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Final Change Order with Redstone Construction, Inc., with an increase in contingency of $13,591.10, for a total contingency amount of $112,897.00, which is approximately 11.37% of the original contract amount; and,
B. Authorizing the City Manager to execute the necessary documents; and,
C. Authorizing the Finance Officer to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2023-24 Adopted Budget.
DISCUSSION
On November 7, 2022, Council awarded the CMAQ Multi-Use Pathway on Motel Drive project to Redstone Construction, Inc., in the amount of $993,059.00 with a 10% contingency of $99,305.90. The work to be done included construction and installation of approximately 2,000 linear feet of new 8-foot-wide multi-use pathway, vertical median, driveways, two new access ramps, drainage swale, striping, signage and a modification to the existing Motel Drive and Merced Avenue intersection. All work was performed along Motel Drive from Merced Avenue to Carol Avenue.
This change order is in the amount of $112,897.00 which is $13,591.10 over the contingency amount of $99,305.90. This increase will be the Final increase to close out the project.
The change order that exceeds the contingency amount is due to the following items:
1. Additional drainage pipe within the drainage swale,
2. Widening a driveway that was too narrow for trucks entering,
3. Additional drain rock where an open trench was proposed,
4. Additional drainage structures to drain out water from the swale, and,
5. Additional roadway repair to re-align the intersection of Motel Drive and Merced Avenue.
IMPACT ON CITY RESOURCES
Project CP190043 was established as a Capital Improvement Project to be funded by Measure V, SB1-LPP, LTF and Sewer Enterprise funds. There is sufficient funding in the project to complete this change order.
ATTACHMENTS
1. Original Contract
2. Final Contract Change Order