Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Division
Title
SUBJECT: Award of Bid and Approval of Construction Agreement with Rolfe Construction Company in the Amount of $968,802 for the Re-Bid of the Yosemite Avenue Leaf Collection Site, Project No. 116017
REPORT IN BRIEF
Considers awarding a bid and approving an agreement in the amount of $968,802 with Rolfe Construction Company for City Project No. 116017 - Yosemite Avenue Leaf Collection Site.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Yosemite Avenue Leaf Collection Site, Project 116017 to Rolfe Construction Company of Atwater, Ca, in the amount of $968,802.00; and,
B. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Director to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Reject all bids and direct Staff to rebid the project; or,
3. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.
DISCUSSION
The work to be done consists, in general, of the demolition, clearing and grubbing of an existing rock sales yard and to install the improvements for a City operated street sweeping/leaf collection transfer site.
Items include the removal of concrete, asphalt paving, concrete bins, removal of septic system, fencing, and the installation of new fencing, concrete pads, a street sweeper dump structure, asphalt paving, water, sewer and storm drain improvements.
Staff revised the plans and specifications, reducing the project scope, and the project was re-advertised for bids in December 2018. Bid proposals were opened on January 15, 2019, with the following results:
|
1. Rolfe Construction Company (Atwater, CA) |
$ 968,802.00 |
|
2. Avison Construction, Inc. (Madera, CA) |
$ 991,023.00 |
|
3. Hobbs Construction, Inc. (Friant, CA) |
$ 1,046,775.00 |
|
4. Harris Builders, Inc. (Hilmar, CA) |
$ 1,068,192.75 |
|
5. Dirt Dynasty, Inc. (Farmington, CA) |
$ 1,073,348.50 |
|
6. W.M. Lyles Co. (Fresno, CA) |
$ 1,188,539.00 |
The engineer’s estimate for construction was $ 890,620.00.
The following is the proposed budget for the project:
|
Construction |
$ 968,802.00 |
|
Contingency |
$ 96,880.20 |
|
Engineering, Testing & Inspection |
$ 29,064.06 |
|
TOTAL: |
$ 1,094,746.26 |
History and Past Actions
In June 2018, the project was originally advertised for bidding.
On July 10, 2018, bid proposals were opened. The lowest bidder was Rolfe Construction Company with a bid proposal of $1,207,216.50.
On September 4, 2018, Council approved staff’s recommendation of rejecting all bids for the Yosemite Avenue Leaf Collection Site due to insufficient funding and directed staff to re-advertise the project after reducing the project scope.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and accounts 553-1108-637.65-00-116017, 558-1112-637.65-116017, and 670-1103-637.65-00-116017 contain sufficient funding to complete the project.
ATTACHMENTS
1. Location Map
2. Bid Results
3. Construction Contract