Report Prepared by: Dan Dabney, Captain, Merced Police Department
Title
SUBJECT: Award Bid to Thunderbird Maintenance, Inc. for Graffiti Abatement for a Period of Three Years, in the Amount of $752,892.66 with the Option to Renew for Two Additional One-Year Periods, for the Cumulative Total Amount of $1,319,653.38
REPORT IN BRIEF
Considers awarding a Services Agreement for graffiti abatement to Thunderbird Maintenance, Inc for a term of three (3) Years, with the option to renew for two additional one-year periods, for the cumulative total amount of $1,331,653.38 for the five-year period.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding a Services Agreement for the Graffiti Abatement bid to Thunderbird Maintenance, Inc totaling $752,892.66 for the three-year period, with option to renew two (2) one-year terms for a cumulative total not to exceed 1,319,653.38; and,
B. Authorizing the City Manager to execute any necessary documents; and,
C. Authorizing the Finance Officer to any necessary budget adjustments.
Body
ALTERNATIVES
1. Authorize agreement as recommended: or,
2. Refer to staff for further evaluation: or,
3. Deny.
AUTHORITY
Merced Municipal Code Section 8.36.070 - Right of City to Remove Graffiti.
CITY COUNCIL PRIORITIES
As provided for in the 2024-25 Adopted Budget.
DISCUSSION
The City of Merced graffiti abatement program’s primary goal is to curtail crime by focusing on vandalism of public property.
At the City Council meeting of November 6, 2023, Staff proposed, and City Council approved extending the Purchase Order with Brisco Enterprises, dba. Thunderbird Maintenance, Inc. for up to 3 months for an amount not to exceed $20,365.20 per month spanning from November 1, 2023, through January 31, 2024. The total amount of the Purchase Order changed to $107,523.60. The actual start date was extended to December 2023 due to issues with city bond requirements.
At the City Council meeting of March 18, 2024, Staff proposed, and City Council approved extending the Purchase Order with Brisco Enterprises, dba. Thunderbird Maintenance, Inc. for an amount not to exceed $20,365.20 per month spanning from April 1, 2024, through the end the Fiscal Year June 30, 2024. City Council requested a new Request for Bids (RFB) for graffiti abatement services.
The City received three RFB responses for the graffiti abatement services. The pricing of the proposals is reflected in the chart below. EG Painting was set for Council consideration on the June 17th 2024 Council meeting, however, EG Painting notified the City prior to the City Council meeting, regarding its desire to remove its bid, stating a concern for its ability to address the graffiti needs of the City under its lowest bid price.
As a result, Thunderbird Maintenance Inc, is now presented for City Council’s consideration.
|
Vendor |
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
Total |
|
EG Painting |
$108,241.92 |
$108,241.92 |
$108,241.92 |
$108,241.92 |
$108,241.92 |
$541,209.60 |
|
Thunderbird Maintenance, Inc |
$238,824.00 |
$250,765.20 |
$263,303.46 |
$276,468.64 |
$290,292.08 |
$1,319,653.38 |
|
The Lopez Construction Family, LLC |
$372,000.00 |
$372,000.00 |
$372,000.00 |
$372,000.00 |
$372,000.00 |
$1,860,000.00 |
The service provider evaluation was based upon:
1: Experience & Capacity: The Respondent’s relevant experience in providing the same or similar services; and the availability and capacity to provide service.
2: Cost: The total cost of the Respondent’s proposal is important to the City; however, based on the evaluation of the other criteria, the City will not necessarily select the lowest bidder. We will make our selection based on best value.
Option to Renew: The Professional Service Agreement includes an Option to Renew for two (2) one-year (1) periods. If exercised, the Options to Renew will be subject to City Council consideration.
IMPACT ON CITY RESOURCES
Thunderbird Maintenance, Inc proposed an annual cost of $238,824.00 with an annual adjustment not to exceed 5% each year. Funding for FY24-25 graffiti abatement service is included in the FY 24/25 adopted budget. Future years funding will be included in the annual budget process.
ATTACHMENTS
1. Services Agreement with Thunderbird Maintenance, Inc
2. Thunderbird Proposal March, 2024