Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Approval of the Cooperative Purchase of Technology Solutions Through State of California Cooperative Agreements, Including SLP-25-70-0063E (GovOS Software), SLP-25-70-0027W (Zscaler Software), SLP-23-70-0003D (LexisNexis Risk Solutions), SLP-25-70-0003X (Illumio), SLP-25-70-0003Z (Keeper Security), SLP-22-70-0027O (Red Hat), SLP-25-70-0027E (Samara), SLP-24-70-0064G (Accela), SLP-21-70-0025I (Granicus), SLP-22-70-0025M (CommVault), 7-17-70-40-05.79, 7-17-70-40-05.55, 7-17-70-40-05.58, 7-17-70-40-05.10, 7-17-70-40-05.88, 7-17-70-40-09, 7-17-70-40-01, and 7-24-70-40-19, in an Amount not to Exceed $275,000 in Fiscal Year 2026/2027
REPORT IN BRIEF
Authorization to waive competitive bidding requirements and approve the use of State of California cooperative purchasing agreements for software and solutions, with a not-to-exceed amount of $275,000.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and,
B. Approving the use of State of California Cooperative Agreement SLP-25-70-0063E (GovOS Software) with vendor Taborda Solutions Inc; and,
C. Approving the use of State of California Cooperative Agreement SLP-25-70-0027W (Zscaler Software) with vendor Allied Network Solutions Inc; and,
D. Approving the use of State of California Cooperative Agreement SLP-23-70-0003D (LexisNexis Risk Solutions) with vendor SHI International; and,
E. Approving the use of State of California Cooperative Agreement SLP-25-70-0003X (Illumio) with vendor SHI International; and,
F. Approving the use of State of California Cooperative Agreement SLP-25-70-0003Z (Keeper Security) with vendor SHI International; and,
G. Approving the use of State of California Cooperative Agreement SLP-22-70-0027O (Red Hat) with vendor ANS; and,
H. Approving the use of State of California Cooperative Agreement SLP-25-70-0027E (Samara) with vendor ANS; and,
I. Approving the use of State of California Cooperative Agreement SLP-24-70-0064G (Accela) with vendor Carahsoft; and,
J. Approving the use of State of California Cooperative Agreement SLP-21-70-0025I (Granicus) with vendor CDW; and,
K. Approving the use of State of California Cooperative Agreement SLP-22-70-0025M (CommVault) with vendor CDW; and,
L. Approving the use of State of California Cooperative Agreements 7-17-70-40-05.79, 7-17-70-40-05.55, 7-17-70-40-05.58, 7-17-70-40-05.10, and 7-17-70-40-05.88 with vendors Ahead, AMS.net, CDW Government LLC, SHI International, and Patriot; and,
M. Approving the use of State of California Cooperative Agreement 7-17-70-40-09 with vendor DLT Solutions; and,
N. Approving the use of State of California Cooperative Agreement 7-17-70-40-01 with vendor Insight Public Sector, Inc.; and,
O. Approving the use of State of California Cooperative Agreement 7-24-70-40-19 with vendor SHI International; and,
P. Authorizing the City Manager to execute the necessary documents; and,
Q. Authorizing the City Manager to execute future contract amendments related to motions B through O, limited to extensions of the agreement term in accordance with the optional renewal provisions contained within each contract, subject to approval as to form by the City Attorney; and,
R. Authorizing the purchase of $275,000 of technology solutions with contracts in motions B through O for Fiscal Year 26/27.
Body
ALTERNATIVES
1. Adopt the motion as recommended; or,
2. Approve, subject to other than recommended; or,
3. Refer the item back to staff for further evaluation; or,
4. Deny.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the FY 26/27 Adopted Budget.
DISCUSSION
The City procures certain software and technology solutions through competitively solicited cooperative purchasing contracts administered by the California Department of General Services. The City has historically utilized these cooperative agreements for technology acquisitions to streamline procurement and leverage contracts that have already been competitively bid by other public agencies.
In Fiscal Year 2025/2026, the City Council approved the use of cooperative purchasing agreements with a not-to-exceed amount of $250,000. Many of the same agreements are included in this request, with some contracts removed and others added as the State updates and re-bids cooperative agreements to maintain competitive pricing.
For Fiscal Year 2026/2027, staff is requesting authorization to utilize the updated contract portfolio with a not-to-exceed amount of $275,000. The revised contract list provides additional cooperative purchasing options, allowing the City to select from multiple contracts to obtain the most favorable pricing and terms.
Pricing under applicable contracts will be evaluated against alternative cooperative purchasing vehicles and prevailing market rates to ensure best-value procurement. Where cost savings can be achieved, those agreements will be utilized in accordance with City purchasing policy.
This report reflects the current contract portfolio for the coming fiscal year, with certain prior-year agreements removed and new agreements added to align with available State contracts and City needs.
CONTRACT CHANGES SINCE PRIOR YEAR
Contracts Added
The following agreements are newly included in the proposed authorization:
• SLP-23-70-0003D - LexisNexis Risk Solutions (SHI International)
• SLP-25-70-0003X - Illumio (SHI International)
• SLP-25-70-0003Z - Keeper Security (SHI International)
• SLP-22-70-0027O - Red Hat (ANS)
• SLP-25-70-0027E - Samara (ANS)
• SLP-24-70-0064G - Accela (Carahsoft)
• SLP-21-70-0025I - Granicus (CDW)
• SLP-22-70-0025M - CommVault (CDW)
• 7-17-70-40-05.79 - Carahsoft
• 7-17-70-40-05.10 - SHI International
• 7-17-70-40-05.88 - Patriot
Contracts Removed
The following agreements were included in the prior year report but are not included in the updated authorization:
• SLP-23-70-0025R - Adobe Software
• SLP-22-70-0276H - Akamai Software
• SLP-24-70-0132W - Cisco Software
• SLP-22-70-0151Z - Dell Software
• SLP-21-70-0027I - Docusign Software
• SLP-24-70-0025X - Freshworks Software
• SLP-25-70-0027U - OpenText Software
• SLP-22-70-0151Y - VMware Software
• SLP-25-70-0023U - Zerto Software
IMPACT ON CITY RESOURCES
Staff is requesting spending authority not to exceed $275,000 to accommodate anticipated software and technology purchases across all City departments. This represents an increase of $25,000 over the prior authorization. Any expenditure exceeding the approved threshold will require subsequent City Council approval. This authorization does not obligate or encumber funds at the time of approval but grants the City the authority to execute purchases on an as-needed basis.
ATTACHMENTS
1. State of California Cooperative Agreement SLP-25-70-0063E (GovOS Software)
2. State of California Cooperative Agreement SLP-25-70-0027W (Zscaler Software)
3. State of California Cooperative Agreement SLP-23-70-0003D (LexisNexis Risk Solutions)
4. State of California Cooperative Agreement SLP-25-70-0003X (Illumio)
5. State of California Cooperative Agreement SLP-25-70-0003Z (Keeper Security)
6. State of California Cooperative Agreement SLP-22-70-0027O (Red Hat)
7. State of California Cooperative Agreement SLP-25-70-0027E (Samara)
8. State of California Cooperative Agreement SLP-24-70-0064G (Accela)
9. State of California Cooperative Agreement SLP-21-70-0025I (Granicus)
10. State of California Cooperative Agreement SLP-22-70-0025M (CommVault)
11. 11a State of California Cooperative Agreements 7-17-70-40-05.79
12. 11b State of California Cooperative Agreements 7-17-70-40-05.58
13. 11c State of California Cooperative Agreements 7-17-70-40-05.10
14. 11d State of California Cooperative Agreements 7-17-70-40-05.88
15. 11e State of California Cooperative Agreements 7-17-70-40-05.01
16. State of California Cooperative Agreement 7-17-70-40-09
17. State of California Cooperative Agreement 7-17-70-40-01
18. State of California Cooperative Agreement 7-24-70-40-19