Report Prepared by: Ken F. Elwin, Director of Public Works
Title
SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approve the Purchase of Parts, Equipment, and Supplies as Necessary for Public Works Maintenance and Operations through June 30, 2024
REPORT IN BRIEF
Considers approving to waive the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving the purchase of various parts, equipment, and supplies for Public Works maintenance and operations for Fiscal Year 2023/2024.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.4.210 for annual supplies and services; and,
B. Approving the purchase up to $90,000 with All-Phase Electric Supply through June 30, 2024; and,
C. Approving the purchase up to $300,000 with Badger Meter through June 30, 2024; and,
D. Approving the purchase up to $115,000 with Brisco Enterprises through June 30, 2024; and,
E. Approving the purchase up to $75,000 with Central Valley Trucking through June 30, 2024; and,
F. Approving the purchase up to $50,000 with Evantec Supply through June 30, 2024; and,
G. Approving the purchase up to $100,000 with Ewing Irrigation through June 30, 2024; and,
H. Approving the purchase up to $100,000 with Ferguson through June 30, 2024; and,
I. Approving the purchase up to $50,000 with Fisher Scientific through June 30, 2024; and,
J. Approving the purchase up to $75,000 with Flottweg Separation Technology through June 30, 2024; and,
K. Approving the purchase up to $150,000 with Golden State Emergency Vehicle through June 30, 2024; and,
L. Approving the purchase up to $125,000 with GP Norton through June 30, 2024; and,
M. Approving the purchase up to $50,000 with Grainger through June 30, 2024; and,
N. Approving the purchase up to $150,000 with Hach Company through June 30, 2024; and,
O. Approving the purchase up to $115,000 with Horizon Distributors through June 30, 2024; and,
P. Approving the purchase up to $150,000 with International Coatings through June 30, 2024; and,
Q. Approving the purchase up to $150,000 with Interstate Truck Center through June 30, 2024; and,
R. Approving the purchase up to $200,000 with Jam Services through June 30, 2024; and,
S. Approving the purchase up to $150,000 with Kellogg’s Supply through June 30, 2024; and,
T. Approving the purchase up to $75,000 with Martin Marietta Materials through June 30, 2024; and,
U. Approving the purchase up to $110,000 with Mclaughlin Waste Equipment through June 30, 2024; and,
V. Approving the purchase up to $150,000 with Merced Truck and Trailer through June 30, 2024; and,
W. Approving the purchase up to $150,000 with Modesto Industrial Electrical Company through June 30, 2024; and,
X. Approving purchases up to $100,000 with Nick’s Auto Electric dba Carquest of Merced through June 30, 2024; and,
Y. Approving purchases up to $60,000 with O’Reilly Auto Parts through June 30, 2024; and,
Z. Approving the purchase up to $115,000 with Platt Electric Supply through June 30, 2024; and,
AA. Approving the purchase up to $125,000 with Razzari Dodge through June 30, 2024; and,
AB. Approving the purchase up to $100,000 with Ron Smith Buick through June 30, 2024; and,
AC. Approving the purchase up to $125,000 with Ruckstell CA Sales through June 30, 2024; and,
AD. Approving purchases up to $200,000 with Schoettler Tire through June 30, 2024; and,
AE. Approving purchases up to $300,000 with Southern Tire Mart through June 30, 2024; and,
AF. Approving the purchase up to $110,000 with Stockton Tri through June 30, 2024; and,
AG. Approving the purchase up to $100,000 with Target Specialty Products through June 30, 2024; and,
AH. Approving the purchase up to $85,000 with Tesco through June 30, 2024; and,
AI. Approving the purchase up to $300,000 with Trojan Technologies Group through June 30, 2024; and,
AJ. Approving the purchase up to $115,000 with USA Bluebook through June 30, 2024; and,
AK. Approving the purchase up to $115,000 with Western Systems through June 30, 2024; and,
AL. Approving the purchase up to $85,000 with Wilbur-Ellis Company through June 30, 2024; and,
AM. Authorizing the City buyer to issue the purchase orders.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or
conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
City of Merced Charter Section 3.04.210 - Exemptions from Competitive Bidding:
Except as otherwise provided in this chapter, competitive bidding requirements for purchases in excess of twenty-five thousand dollars ($25,000.00), the "bidding threshold”, may be waived with the approval of the city council. Waivers may be authorized for, but are not limited to, cooperative purchasing in conjunction with other governmental entities, professional services, annual service or supply agreements, or purchases necessary for standardization on particular types of equipment. The bidding threshold shall be adjusted for inflation utilizing the same index and methodology as the
bidding threshold in Section 3.04.080 of this code.
CITY COUNCIL PRIORITIES
As provided for in the 2023-24 Adopted Budget.
DISCUSSION
The City of Merced Public Works Department utilizes multiple vendors for the purchase of various parts, equipment, materials, supplies, and limited services. These supplies and services are essential to daily operations and may be for ongoing maintenance, unforeseen repair work, or in response to an accident that damages City infrastructure.
Listed below are typical parts, supplies, materials, and services purchased from each vendor:
Fleet Division:
• Golden State Emergency Vehicle ($150,000)
o Vehicle parts and vehicle repair/parts installation services.
• Interstate Truck Center ($150,000)
o Vehicle parts and vehicle repair/parts installation services.
• Merced Truck & Trailer ($150,000)
o Vehicle parts and vehicle repair/parts installation services.
• Nick’s Auto Electric dba Carquest of Merced ($100,000)
o Vehicle parts (filters, windshield wipers, etc.), oils/lubricants, and other consumables for the continued maintenance of City vehicles and equipment.
• O’Reilly Auto Parts ($60,000)
o Vehicle parts (filters, windshield wipers, etc.), oils/lubricants, and other consumables for the continued maintenance of City vehicles and equipment.
• Razzari Dodge ($125,000)
o Vehicle parts and vehicle repair/parts installation services.
• Ron Smith Buick ($100,000)
o Vehicle parts and vehicle repair/parts installation services.
• Ruckstell CA Sales ($125,000)
o Vehicle parts and vehicle repair/parts installation services.
• Schoettler Tire ($200,000)
o Tires for various vehicle and equipment.
• Southern Tire Mart ($300,000)
o Tires for various vehicle and equipment.
Refuse Division:
• McLaughlin Waste Equipment ($110,000)
o Refuse containers, lids, and related parts.
• Stockton Tri ($110,000)
o Refuse containers, lids, and related parts.
Streets Division:
• Brisco Enterprises ($115,000)
o Aggregate base, fill-sand, ready mix concrete, and related materials.
• International Coatings ($150,000)
o Traffic paint, stencils, and related supplies.
• Jam Services ($200,000)
o Traffic signal and streetlight parts, equipment, and materials.
• Platt Electric Supply ($115,000)
o Electrical supplies, equipment, and products.
• Target Specialty Products ($100,000)
o Herbicides and related application equipment, materials, and supplies.
• Tesco ($85,000)
o Traffic signal and streetlight parts, equipment, and materials.
• Western Systems ($115,000)
o Traffic signal and streetlight parts, equipment, and materials.
Water/WWTP Divisions:
• Badger Meter ($300,000)
o Water meters and related parts, equipment, and supplies.
• Hach Company ($150,000)
o Laboratory equipment and supplies, as well as equipment maintenance services.
• Evantec Supply ($50,000)
o Laboratory equipment and supplies.
• Fisher Scientific ($50,000)
o Laboratory equipment and supplies.
• Flottweg Separation Technologies ($75,000)
o Replacement parts for equipment at the WWTP, as well as equipment maintenance services.
• Trojan Technologies Group ($300,000)
o UV lamps and related equipment or supplies.
• Wilbur-Ellis Company ($85,000)
o Herbicides, fertilizers, soil amendments, and related products.
Multiple Public Works Divisions:
• All Phase Electric Supply ($85,000)
o Electrical supplies, tools, and materials.
• Central Valley Trucking ($75,000)
o Aggregate base, fill-sand, and related materials.
• Ewing Irrigation ($100,000)
o Irrigation and landscape equipment, materials, and supplies.
• Ferguson ($100,000)
o Waterline appurtenances, plumbing supplies, etc.
• GP Norton ($125,000)
o Irrigation and backflow supplies, related parts and equipment.
• Grainger ($50,000)
o An assortment of small tools, equipment, and products used in daily public works operations including valves, tubing, etc.
• Horizon Distributors ($115,000)
o Irrigation and landscape equipment, materials, and supplies.
• Kellogg’s Supply ($150,000)
o Rakes, shovels, small tools, plumping/irrigation supplies, hoses, etc.
• Martin Marietta Materials ($75,000)
o Aggregate base, fill-sand, ready mix concrete, and related materials.
• Modesto Industrial Electrical Company $150,000)
o Electrical/mechanical parts and parts installation/repair services.
• US Bluebook ($115,000)
o An assortment of small tools, equipment, and products used in daily public works operations including valves, tubing, etc.
Any purchase order issued for services will included a provision on the purchase order requiring the vendor to provide a valid quote delineating costs for services and related supplies to complete the work.
The Public Works Department is requesting Council waive competitive bidding requirements to allow for the continued purchase of various parts, equipment, materials, supplies and services used in ongoing Public Works maintenance and operations.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. Funding is available within the Fiscal Year 2023-24 budget.
ATTACHMENTS
None.