Report Prepared by: Janet German, Management Analyst, Fire Dept.
Title
SUBJECT: Adoption of Resolutions Approving Standard Assurances Agreement for all California Office of Emergency Services Federal Grant Programs for Fiscal Year 2023 and the Memorandum of Understanding with Merced County for State Homeland Security Grant Programs - Funding for Equipment, Planning, Administration, Training and Exercises for Fiscal Year 2023
REPORT IN BRIEF
Considers adopting the Standard Assurances Agreement for all California Office of Emergency Services (CalOES) Federal Grant Programs for Fiscal Year 2023 and considers approving the Memorandum of Understanding (MOU) with Merced County to accept any future awards of the California State Homeland Security Grant Program funds for equipment, planning, administration, training, and exercises being funded through the County to the City of Merced for Fiscal Year 2023.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2024-53, a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to execute the California Governor’s Office of Emergency Services FY2023 Grant Assurances Agreement; and,
B. Adopting Resolution 2024-54, a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to execute the Office of Emergency Services State Homeland Security Grant Programs - Equipment, Planning, Administration, Training and Exercises agreement; and,
C. Authorizing the City Manager to execute all documents, including any future amendments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff; or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200 - Powers
Charter of the City of Merced, Section 405 - Powers Vested in the City Council
CITY COUNCIL PRIORITIES
Agency Partnerships and Future Planning as provided for in the FY 23/24 City Council Priorities.
DISCUSSION
Historically, the Merced County Office of Emergency Services (OES) awards funds to the City of Merced Fire Department and/or City of Merced Police Department through the State Homeland Security Grant Program (SHSGP). Within the parameters and requirements of the grant program, monies are awarded by the Big 5 Committee to the individual agencies and jurisdictions within the County. In anticipation of such an award, to conform to the grant requirements, the fire department is recommending that the Agreement for the Office of Emergency Services - State Homeland Security Grant Programs - Funding for Equipment, Planning, Administration, Training and Exercises (MOU) be executed through the required Resolutions.
The MOU is required by the State Homeland Security Grant Program and its purpose is to clarify the ownership of all equipment purchased with SHSGP funds. All equipment purchased with SHSGP funds will remain the property of the Operational Area (Merced County), and it specifies that local agencies (City of Merced) will be provided the equipment for use at no cost. The MOU clarifies the requirements of both the City and County in regard to the equipment and the acceptable use.
The CalOES Standard Assurances Agreement is required to be approved through a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to execute the document, which is required to establish concurrence on the grant’s requirements. Prior to receiving grant funds, the city must have an approved Grant Assurance Agreement on file with the County and State.
On 04/02/24, City Council approved the agreements and MOU’s for FY2021 and FY2022.
The County has now indicated that funds from Fiscal Year 2023 may be available and we are submitting the agreement and MOU for City Council’s approval. Should a grant be awarded, the Fire Department and/or Police Department will return to the City Council requesting acceptance and appropriation of grant funds.
IMPACT ON CITY RESOURCES
None currently. Should the City be approved for funding, a subsequent Administrative Report will be prepared requesting: the use of pooled cash, a supplemental appropriation which will be sub-vented by an increase in revenues.
ATTACHMENTS
1. CalOES - Standard Assurances Agreement for Fiscal Year 2023
2. Resolution 2024-53
3. Agreement - MOU for Fiscal Year 2023
4. Resolution 2024-54