Report Prepared by: Juan Olmos, Deputy Public Works Director
Title
SUBJECT: Award of Bid to JAM Services for the Purchase of Accessible Pedestrian Signal Components, for a Total Cost not to Exceed $97,901.30, for Measure V Funded Project for Push Buttons at Schools, Project Number CP250040
REPORT IN BRIEF
Considers approving to award the bid to JAM Services, for the purchase of Accessible Pedestrian Signal components to upgrade 14 traffic signals near schools.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid to JAM Services, for the purchase of Accessible Pedestrian Signal Components for the not to exceed amount of $97,901.30; and,
B. Authorizing the City Manager to execute the necessary documents, the City Buyer to issue the Purchase Order, and approval of change orders not to exceed 10% of the total purchase price.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-four thousand dollars ($38,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the FY 24/25 Adopted Budget.
DISCUSSION
The Public Works Department Streets Division desires to upgrade audible pedestrian electronic components at 14 traffic signals near schools. The upgrade will replace electronic control equipment, mounting hardware, push buttons and signs, which are designed to provide both a push button, with a raised vibrating tactile arrow on the button, along with a variety of audible sounds for different pedestrian signal functions. The items acquired through JAM Services will be installed by the City of Merced Public Works Department.
The project will include the following 14 traffic signals:
1. Olive Ave & Park Ave
2. Childs Ave & N St
3. 21st St & Glen Ave
4. 20th St & R St
5. 22nd St & R St
6. Olive Ave & G St
7. Yosemite Ave & M St
8. Parsons Ave & Childs Ave
9. Childs Ave & Coffee St
10. 26th St & G St
11. Loughborough Dr. & R St
12. Olive Ave & Parsons Ave
13. G St & Gerard Ave
14. G St & Childs Ave
Staff prepared bid specifications for the desired accessible pedestrian signal components and the invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on September 10, 2024, at 2:00 p.m., with JAM Services submitting the only bid of $97,901.30.
Staff recommends awarding the bid to JAM Services for the purchase of the Accessible Pedestrian Signal components.
IMPACT ON CITY RESOURCES
The equipment was approved in the FY 2024/25 adopted budget; no additional funding is needed. Equipment will be purchased using funds budgeted in Capital Project # CP250040, Measure V-Alt Modes - Account 20086015-591003.
ATTACHMENTS
1. JAM Services Bid