Report Prepared by: Jeffrey Frederick, Public Works Manager - Tax Services
Title
SUBJECT: First Amendment to Agreement for Landscape Maintenance Services with Green Horizon, Inc., for Turf Maintenance of all City-Owned Parks in an Additional Amount of $19,680, for a Total Annual Contract Amount of $333,840 for the Contract Period Ending June 30, 2026
REPORT IN BRIEF
Considers approving a First Amendment with Green Horizon, Inc., for maintenance services at City-owned parks for an additional amount of $19,680 to add services at Community Park 42 (CP-42) through June 30, 2026.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a First Amendment to Agreement with Green Horizon, Inc., in the additional amount of $19,680, for a total not to exceed annual amount of $333,840, to provide weekly landscape maintenance services at CP-42 for the contract term ending June 30, 2026; and,
B. Authorizing the City Manager to execute any necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Contractual services with an estimated value greater than $38,000, are made by written contract in accordance with Merced Municipal Code Section 3.04.120.
CITY COUNCIL PRIORITIES
As provided for in the FY 25-26 Adopted Budget.
DISCUSSION
On May 6, 2024, Council approved a two-year agreement, commencing on July 1, 2024 and ending June 30, 2026, with Green Horizon, Inc., to provide landscape maintenance services at City-owned parks. The work in general consists of mowing, edging, irrigation inspection, maintenance and repairs, weed and pest control, pruning of trees, shrubs, groundcover and other vegetation, turf maintenance, and related tasks.
This First Amendment includes the addition of weekly services at Community Park 42 (CP-42), including mowing 12.01 acres of turf. These services will commence once construction of CP-42 is complete and has been accepted by the City of Merced.
Increases in compensation for future term extension periods will be determined by the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index-All Urban Consumers West (CPI). At no time will the compensation amount fall below the previous year’s contract amount. The base month and year for calculating CPI adjustments will be January 1, 2026, and ending each succeeding year thereafter. At no time will the CPI increase exceed 3%.
IMPACT ON CITY RESOURCES
Funding is available within the approved Fiscal Year 2025/2026 budget. Future years will be determined by a future JPA agreement and/or will be included as part of the budget process for that fiscal year.
ATTACHMENTS
1. First Amendment
2. Original Agreement for Landscape Maintenance Services