Report Prepared by: Johnnie Baptista, PWM-Water, Public Works
Title
SUBJECT: Award of Bid and Approval of Services Agreement with Riverland Trading, LLC, for the Supply and Delivery of Sodium Fluoride in an Amount not to Exceed $82,560 for Fiscal Year 2026/2027 and $90,880 for Fiscal Year 2027/2028
REPORT IN BRIEF
Considers awarding the bid and approving an agreement with Riverland Trading, LLC, for the supply and delivery of sodium fluoride through June 30, 2028.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid and approving the agreement with Riverland Trading, LLC, for the purchase of sodium fluoride in the amount not to exceed $82,560 for Fiscal Year 2026/2027 and $90,880 for Fiscal Year 2027/2028 for the contract term ending June 30, 2028; and,
B. Authorizing the City Manager or designee to execute any necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-nine thousand dollars ($39,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the Fiscal Year 26/27 Budget.
DISCUSSION
The Public Works Water Division fluoridates the drinking water as a matter of compliance with Title 22, Chapter 15, Article 4.1, CCR. Staff prepared bid specifications for the supply and delivery of sodium fluoride. The invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on May 7, 2026, with the following results:
1. Riverland Trading, LLC $ 1.29 unit price (year 1)
$ 1.42 unit price (year 2)
2. Chemrite, Inc. $ 1.435 unit price (year 1)
$ 1.507 unit price (year 2)
3. Univar Solutions USA, Inc. $ 1.56 unit price (year 1)
$ 1.65 unit price (year 2)
The bids were evaluated based on the following criteria: unit pricing, product specifications, warranties/standards of quality, ability to deliver, and bidder’s reputation and competency. Staff recommends awarding the bid to Riverland Trading, LLC, for the supply and delivery of sodium fluoride.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. Funding for this agreement is included in the FY 2026-27 approved budget in Fund 6001 Water Operations. FY 2027-28 will be included in the budget process.
ATTACHMENTS
1. Services Agreement