Report Prepared by: Sgt. Nathan McKinnon, Merced Police Traffic Division
Title
SUBJECT: Award a Bid to AG Towing for the Merced Police Department Evidence and City Vehicle Tow Service
REPORT IN BRIEF
Considers awarding of a bid to AG Towing for the Merced Police Department Evidence and City Vehicle Tow Service Agreement with service term from December 1, 2021 through June 30, 2023.
RECOMMENDATION
City Council - Adopt a motion awarding the bid to AG Towing and approving the Merced Police Department Evidence and City Vehicle Tow Service Agreement and authorizing the City Manager or Deputy City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-four thousand dollars ($34,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the FY 21/22 Adopted Budget.
DISCUSSION
Staff prepared bid specifications for the cost related to towing of Merced Police Department evidence vehicles and the towing of city owned police department vehicles and the invitation for bids was advertised both in the Merced County Times newspaper and the City’s website. Bids were publicly opened on November 11, 2021, at 2:00 p.m., with AG Towing being the only company to submit a bid. AG Towing is currently on the Merced Police Departments Tow Service Agreement for rotational tows.
The cost for the tows is as follows:
A. Tow rates:
1. Light Duty Tow Rate $150.00 per hour
2. Medium Duty Tow Rate $150.00 per hour
3. Heavy Duty Tow Rate $200.00 per hour
B. Storage Rates:
1. Flat Rate for Storage 0
2. Storage of Commercial Vehicles 0
C. Call-Out Post Storage Inspection Rate $95.00 per hour
D. Tire Repair / Replacement Rate $95.00 flat rate within city limits
$100.00 flat rate outside city limits
Staff recommends awarding the bid for the towing of Evidence and City Police Vehicles to AG Towing. The term of the Towing Service Agreement with Ag Tow is from December 1, 2021 through June 30, 2023.
IMPACT ON CITY RESOURCES
The average annual cost for this service has been approximately $4,800.
No budget appropriation is needed. Funding for the towing service is available within the FY2021-22 adopted budget under account 001-1002-522-17-00. Future year costs will be included in the budget process.
ATTACHMENTS
1. Tow Bid 11302021A AG Towing