Report Prepared by: Juan Olmos, Public Works Manager - Tax Services
Title
SUBJECT: Approval of Agreement for Landscape Maintenance Services with BrightView Landscape Services, Inc., for Maintenance of Various City Owned Facilities, Well Sites, Streetscapes, and Medians, in an Annual Amount of $189,909 for a Two (2) Year, Five (5) Month Term Beginning February 1, 2024 Through June 30, 2026, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s)
REPORT IN BRIEF
Considers approving a Professional Services Agreement with BrightView Landscape Maintenance Services, Inc., for maintenance services in an annual amount of $189,909 at various City owned facilities, well sites, streetscapes, and medians.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Professional Services Agreement with BrightView Landscape Services, Inc., in the annual amount of $189,909, to provide landscape maintenance services at various City owned facilities, well sites, streetscapes, and medians for two years and five months, with an option to renew for a maximum of (3) three additional one-year periods, effective February 1, 2024; and,
B. Authorizing the City Manager or designee to sign the necessary documents; and,
C. Authorizing the Finance Officer to make the necessary budget adjustments.
Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $37,000, are made by written contract in accordance with Merced Municipal Code Section 3.04.120.
DISCUSSION
The Public Works Department recently invited proposals to provide landscape maintenance services at various City owned facilities, well sites, streetscapes, and medians. These areas include the Senior Center, Southern Pacific Lines Buildings, Wastewater Treatment Plant, Youth Center, and Airport. The work in general consists of irrigation inspection, maintenance and repairs, weed and pest control, pruning of trees, shrubs, groundcover and other vegetation, turf maintenance, and related tasks.
The results of the Request for Proposals (RFP) are as follows:
Business Name Annual Amount
BrightView Landscape (Fresno) $189,909.00
EMTS, Inc.(Clovis) $218,753.88
Central Valley Lawnscapes (Fresno) $461,016.00
Yard Masters (Merced) $494,400.00
Westside Landscape (Newman) $530,076.00
Sky Landscaping (San Ramon) $1,968,000.00
After careful consideration, staff recommends BrightView Landscape Services, Inc., as the provider that can meet the City’s landscape maintenance requirements at the lowest cost.
The contract will be for a period of two-years and five months, commencing on February 1, 2024 and ending on June 30, 2026. The City shall have the option of renewing the agreement for three additional one-year periods, ending on June 30, 2029.
Increases in compensation for the three-year extension period will be determined by the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index-All Urban Consumers West (CPI). At no time will the compensation amount fall below the previous year’s contract amount. The base month and year for calculating CPI adjustments will be January 1, 2026, and ending each succeeding year thereafter. At no time will the CPI increase exceed 3%.
The City Attorney’s office has prepared the necessary Professional Services Agreement for your review and approval (please see Attachment 1).
IMPACT ON CITY RESOURCES
Funding is available within the proposed Fiscal Year 2023/2024 budget. Funding for future years will be included as part of the budget process for that fiscal year.
ATTACHMENTS
1. Agreement for Landscape Maintenance Services