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File #: 23-911    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 10/10/2023 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 11/6/2023 Final action: 11/6/2023
Title: SUBJECT: Approval to Award a Bid to Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba TBS Contractors, for the Bel Air Sewer Line, Project Number CP220033, in the Amount of $432,395.12 REPORT IN BRIEF Considers approving to award a Construction Contract to the Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba, TBS Contractors, in the amount of $432,395.12 for the Bel Air Sewer Relocation Project. RECOMMENDATION City Council - Adopt a motion: A. Awarding the Bel Air Sewer Relocation Project, Project No. CP220033 to the Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba TBS Contractors, in the amount of $432,395.12; and, B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and, C. Authorizing the Finance Officer to make necessary budget adjustments.
Attachments: 1. Bid Results.pdf, 2. Construction Contract, 3. Location Map.pdf

Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Department

 

Title

SUBJECT: Approval to Award a Bid to Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba TBS Contractors, for the Bel Air Sewer Line, Project Number CP220033, in the Amount of $432,395.12

 

REPORT IN BRIEF

Considers approving to award a Construction Contract to the Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba, TBS Contractors, in the amount of $432,395.12 for the Bel Air Sewer Relocation Project.

 

RECOMMENDATION

City Council - Adopt a motion:

 

A.  Awarding the Bel Air Sewer Relocation Project, Project No. CP220033 to the Lowest Responsive Bidder, Taylor Backhoe Service, Inc. dba TBS Contractors, in the amount of $432,395.12; and,

 

B.  Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and, 

 

C.  Authorizing the Finance Officer to make necessary budget adjustments.

 

Body

ALTERNATIVES

1.  Approve, as recommended by staff; or,

2.  Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,

3.  Deny; or,

4.  Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,

5.  Continue to a future meeting (date and time to be specified in the motion).

 

AUTHORITY

Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.

 

CITY COUNCIL PRIORITIES

As provided for in the 2023-24 Adopted Budget.

 

DISCUSSION

City Staff prepared plans and specifications for a new sanitary sewer line on Bel Air Drive from E. Alexander Avenue to Aspen Street and along Aspen Street to E Alexander Avenue. The project was advertised, and bids were opened on September 26, 2023, with the following results:

 

1

TBS Contractors, Merced, CA

 $ 432,395.12

2

Mid Cal Pipeline & Utilities, Inc., Merced, CA

 $ 445,950.00

3.

Rolfe Construction, Inc., Atwater, CA

 $ 515,416.00

4.

Haydon Construction, Inc., Fresno, CA                      

 $ 732,041.00

 

The engineer’s estimate for construction was $425,380.

 

The following is the proposed budget for the sewer main relocation:

Construction

 $ 432,395.12

Contingency

 $   43,239.51

Engineering, Testing & Inspection

 $   21,619.75

TOTAL:

 $  497,254.38

 

IMPACT ON CITY RESOURCES

There is sufficient funding within Fund 6000-Wastewater System Operations, Project No. CP220033-Bel Air Sewer Line to complete the project.

 

ATTACHMENTS

1.  Bid Results

2.  Construction Contract

3.  Location Map