Report Prepared by: Jeffrey Frederick, Public Works Manager - Tax Services
Title
SUBJECT: First Amendment to Agreement for Landscape Maintenance Services with Central Valley Lawnscapes in the Additional Amount of $9,588 to Increase Service to Downtown Merced, for a Total Annual Contract Amount of $371,148 for Maintenance of Various Maintenance Districts for the Contract Period Ending June 30, 2026
REPORT IN BRIEF
Considers approving a First Amendment with Central Valley Lawnscapes in the additional amount of $9,588 to provide weekly landscape maintenance services to the Downtown Maintenance District through June 30, 2026.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a First Amendment to Agreement with Central Valley Lawnscapes in the additional amount of $9,588, for a total not to exceed annual amount of $371,148, to provide weekly landscape maintenance services at Downtown Maintenance District for the contract term ending June 30, 2026; and,
B. Authorizing the City Manager to execute any necessary documents and execute future contract amendments.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $38,000, are made by written contract in accordance with Merced Municipal Code Section 3.04.120.
CITY COUNCIL PRIORITIES
As provided for in the FY 25-26 Adopted Budget.
DISCUSSION
On October 2, 2023, Council approved a thirty-three (33) month agreement, commencing on October 3, 2023 and ending on June 30, 2026, with Central Valley Lawnscapes to provide landscape maintenance services at various Maintenance Districts (MD), including Quail Creek, West Creek Homes, Silverado, Oakmont #3, Northwood Village, Village Landing, Sunset West, Downtown, Ridgeview Meadows,
Fahrens Park I, Mansionette, Cypress Terrace, Las Brisas, Paulson Place, Fahrens Park II, La Bella Vista, Davenport, Sequoia Hill, Sky Moss, Lowes, Yosemite Gateway, and Vista Del Sol. The work in general consists of irrigation inspection, maintenance and repairs, weed and pest control, pruning of trees, shrubs, groundcover and other vegetation, turf maintenance, and related tasks.
This First Amendment includes increasing landscape maintenance services to the Downtown Maintenance District (West of R Street) from monthly service to weekly service. Prior to the formation of the Downtown Property Based Improvement District (PBID), this landscape maintenance work was previously completed by a Public Works Park Worker. With the formation of the PBID, the Park Worker position was eliminated. To better address maintenance needs, the proposed amendment will improve service in this area that falls outside of the PBID maintained area.
Increases in compensation for the future extension periods will be determined by the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index-All Urban Consumers West (CPI). At no time will the compensation amount fall below the previous year’s contract amount. The base month and year for calculating CPI adjustments will be January 1, 2026 and ending each succeeding year thereafter. At no time will the CPI increase exceed 3%.
IMPACT ON CITY RESOURCES
Funding is available within the approved Maintenance Districts Fiscal Year 2025/2026 budget. Future years will be included as part of the budget process for that fiscal year.
ATTACHMENTS
1. First Amendment
2. Original Agreement for Landscape Maintenance Services