Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Department
Title
SUBJECT: Award Bid to the Low Bidder, Day’s Generator Service, Inc., for the Replacement of the Generators at Well Site 3 and Well Site 10R2, Project Number CP180018, Awarding a Construction Contract in the Amount of $956,661
REPORT IN BRIEF
Considers awarding a Construction Contract to the low bidder, Day’s Generator Service, Inc., for the replacement of the generators at Well Site 3, located at the corner of Canal Street and 12th Street and Well Site 10R2, located on Gerard Avenue east of Campus Parkway, as required by the Environmental Protection Agency Emergency (EPA) in the amount of $956,661.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the contract to replace the emergency generators at Well Site 3 and Well 10R2, for Project No. CP180018 to the low bidder, Day’s Generator Service, Inc., in the amount of $956,661; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Officer authorization to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2023-24 Adopted Budget.
DISCUSSION
City Staff prepared plans and specifications for new standby generators at Well Sites 3 and 10R2. The project was advertised, and bids were opened on October 3, 2023, with the following results:
|
1 |
Day’s Generator Service, Inc., Brentwood, CA |
$ 956,661.00 |
|
2 |
Bockmon & Woody Electric Co., Inc., Stockton, CA |
$ 1,039,620.00 |
|
3. |
Koch & Koch, Inc., Grass Valley, CA |
$ 1,198,371.00 |
|
4. |
Contra Costa Electric, Fresno, CA |
$ 1,226,781.23 |
5. PC Inc. Santa Maria, CA…………………………………… $ 1,320,000.00
The engineer’s estimate for construction was $1,325,000.00.
The following is the proposed budget for the sewer main relocation:
|
Construction |
$ 956,661.00 |
|
Contingency |
$ 95,666.10 |
|
Engineering, Testing & Inspection |
$ 47,833.05 |
|
TOTAL: |
$ 1,100,160.15 |
IMPACT ON CITY RESOURCES
Currently, there is sufficient funding within the Water System Operation Project No. CP180018 to complete the project.
ATTACHMENTS
1. Construction Contract
2. Bid Results