Report Prepared by: Ken F. Elwin, PE, Director of Public Works
Title
SUBJECT: Award Proposal and Approval of a Statement of Service with Park Planet, in the Amount of $627,205.94, for a Measure Y Funded Project to Replace Playground Equipment at Little Angels Park, 12th & G Street Park, the Love Veasely Family Park, Benjamin Tanager Park, Frederick Douglas Park, Hansen Park, and Santa Fe Strip Park 3, Project No. 122014
REPORT IN BRIEF
Considers awarding a proposal and approving a Statement of Service with Park Planet for a Measure Y funded project to replace playground equipment at seven parks throughout Merced.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding a proposal and approving a Statement of Service with Park Planet in the amount of $627,205.94 for the replacement of playground equipment at seven (7) parks; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and approve change orders up to 10% of the contract price.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff; or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200 et seq. Merced Municipal Code Section 3.04 Purchasing System.
CITY COUNCIL PRIORITIES
Addresses Council’s 2021-2022 priority for replacement of playground equipment.
DISCUSSION
The project consists of, in general, the removal of existing play equipment, as well as the supply and installation of new playground equipment at seven mini-parks throughout Merced, including Little Angels Park, 12th & G Street Park, the Love Veasely Family Park, Benjamin Tanager Park, Frederick Douglas Park, Hansen Park, and Santa Fe Strip Park 3.
Staff issued a Request for Proposals (RFP) for the Mini Park Playground Replacement Project through the California Multiple Award Schedule (CMAS) delivery method. Utilizing a CMAS delivery method allows the City to realize a savings on the playground equipment pricing. The City has used the CMAS process in the past with great success.
Four (4) vendors responded to the RFP, including: Dave Bang Associates, KYA Services, Park Planet, and Specified Play Equipment. The proposals were evaluated by staff on criteria including design, quality and durability of equipment, uniqueness, compliance with the Americans with Disability Act (ADA) and other standards, as well as reliability and customer service of the manufacturer.
After careful consideration, staff recommends Council award the proposal and approve a Statement of Service with Park Planet for the playground replacement project.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and account 085-1120-637.65-00-122014 contains sufficient funding to complete the project.
ATTACHMENTS
1. Statement of Service
2. Itemized Park Cost Summary
3. Location Map