Report Prepared by: Lamguene Kindavong, Recreation Supervisor
Title
SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approve Professional Services Agreement with Merced Area Sports Officials, Inc., for Officiating and Scorekeeping Services for Fiscal Year 2023-24 in the Amount not to Exceed $43,231
REPORT IN BRIEF
Considers approving to waive the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving an annual Professional Service Agreement with Merced Area Sports Officials not to exceed $43,231 for officiating and scorekeeping services for adult and youth sports programs, including youth basketball and flag football and adult fall and summer softball and basketball.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by the Merced Municipal Code Section 3.04.210 for Annual Services and Supplies Contract; and,
B. Approving a Professional Services agreement with Merced Area Sports Officials not to exceed $43,231; and,
C. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, a recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific finding and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion; or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
City of Merced Charter Section 3.04.210 - Exemptions from Competitive Bidding:
Except as otherwise provided in this chapter, competitive bidding requirements for purchases in excess of twenty-five thousand dollars ($25,000.00), the "bidding threshold”, may be waived with the approval of the city council. Waivers may be authorized for, but are not limited to, cooperative purchasing in conjunction with other governmental entities, professional services, annual service or supply agreements, or purchases necessary for standardization on particular types of equipment. The bidding threshold shall be adjusted for inflation utilizing the same index and methodology as the bidding threshold in Section 3.04.080 of this code.
CITY COUNCIL PRIORITIES
As provided for in the 2023-2024 Adopted Budget.
DISCUSSION
The City of Merced Parks and Community Services Department coordinate youth and adult sports on a regular basis and requires the use of sports officials for several leagues. This is a renewal of an annual agreement with Merced Area Sports Officials (MASO) for providing officiating and score keeping services for all City’s youth and adult recreation sport programs. Adult sports include summer and fall softball and men’s basketball. Youth programming consists of Junior Warriors Basketball and NFL Flag Football. MASO is the only officiating organization currently available in the immediate area surrounding Merced.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. Funding is available within the FY 2023-24 adopted budget for the sport programs played through June 30, 2024. Funding to support this contract can be found in the following accounts:
10184040-511013
10184040-511013
10184050-511013
20044040-511013
ATTACHMENTS
1. Merced Area Sports Officials Agreement