Report Prepared by: Lieutenant Don King
Title
SUBJECT: Street Closure for First Responders 911 Memorial Parade
REPORT IN BRIEF
Consider allowing the use of City streets on September 11, 2016 for the First Responders 911 Memorial Parade.
RECOMMENDATION
City Council - Adopt a motion approving the street closures of Calimyrna Avenue from E Main Street to E 18th Street, East Main Street, from “G” Street to Calimyrna Avenue; West Main Street, from “G” to “O” Streets; “H”, “I”, “K”, and “N” Streets, from the north and south alleys of West Main Street; Canal Street, from the north alley of West Main Street to Bob Hart Square; and “O” Street, from the south alley of West Main to 20th Street; 20th Street to N Street. North on N Street to 21st Street where the parade will conclude at 21st and N Street as requested by Bill Baker, American Patriots Chrome Cowboys and Chrome Cowgirls for the 2016 First Responders 911 Memorial Parade on Sunday September 11, 2016. The street closures will be between 12:30 PM and 3:00 PM. The parade will commence at 2:00 PM; subject to the conditions outlined in the administrative report. If there are less than 40 entries for the parade then the street closure from Calimyrna Avenue and East Main to G Street will not be necessary.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for consideration of specific items.
AUTHORITY
City of Merced Charter Section 200
City of Merced Municipal Code Section 12.42.010
State of California Vehicle Code Section 21101(e)
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget
DISCUSSION
A request has been received from Bill Baker, American Patriots Chrome Cowboys and Chrome Cowgirls to close East Main Street and West Main Street for the 2016 First Responders 911 Memorial Parade. The request is for the closure of the following streets:
East Main Street from “G” Street to Calimyrna Avenue (East Main Street will be closed for the parade assembly pending more than 40 entries).
Calimyrna Ave to E 18th Street
“D” Street to thru traffic at E. Main Street
“E” Street to thru traffic at E. Main Street
“K” Street from north and south alleys of West Main Street
“I” Street from north and south alleys of West Main Street
“H” Street from north and south alleys of West Main Street
Canal Street from north alley of West Main Street to Bob Hart Square
“N” Street from north and south alleys of West Main Street
West Main Street between “G” Street and “O” Street (This is for the parade route)
“O” Street from West Main Street to West 18th Street (“O” Street will be closed up to 21st Street for parade termination at 21st and N Street, Courthouse Park).
20th Street from M to “O” Street.
The date of this event is scheduled for Sunday, September 11, 2016 and the time of the street closure will be from 12:30 PM. to 3:00 P.M. East Main Street from “G” Street to Calimyrna Avenue will be closed at 10:30 A.M. for parade staging and assembly. West Main Street from “G” Street to “O” Street will be closed from 11:30 A.M. until 3:00 P.M. for the parade (If the parade finishes prior to 3:00 P.M. West Main Street will be opened earlier at the completion of the parade). The Parade start time is approximately 2:00 P.M.
American Patriots Chrome Cowboys will take full responsibility for notifying the businesses and residences along the parade route, providing ample notification of the event. The posting of No Parking signs, along the parade route, shall be done no less than 24 hours prior to the event. The parade is expected to bring between 1000 to 1500 spectators.
The Merced Police Department will provide traffic control services during this event. The Merced Police Department will utilize sworn police officers, reserve police officers, explorer scouts, citizen volunteers and community service officers to provide traffic control. If other City services are needed beyond the assistance of the Merced Police Department, the request will be made separately and to the appropriate departments.
The Merced Police Department will utilize approximately two (2) Police Sergeants, one (1) Police Community Service Officers, six (6) Police Officers, one (1) Police Volunteer and thirty (30) Police Explorer Scouts to conduct traffic control for this event.
The 2016 First Responders 911 Memorial Parade would be held subject to the following conditions:
1. Event sponsors shall furnish a certificate of liability insurance with coverage of no less than $500,000.00 and naming the City of Merced as additional insured.
2. Event sponsors shall contact all businesses and residences affected by the street closure, advising them of the hours, conditions and reason thereof.
3. Event sponsor shall be responsible for placing and removing all traffic barricades and posting of parking restrictions where streets are closed no less than 24 hours prior to the parade.
4. Event sponsor shall be responsible for disposing of any trash and debris generated from the event.
5. Event sponsor shall provide adequate supervision throughout the parade route as required by the Police Department.
6. Event sponsors shall agree to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability, costs, damages, or injuries to persons or damage to property which might arise out of or in any way be connected with the use of an encroachment/street closure permit for this event.
IMPACT ON CITY RESOURCES
The Merced Police Department will utilize approximately two (2) Police Sergeants, six (6) Police Officers, one (1) Citizen Volunteers and thirty (30) Police Explorer Scouts to conduct traffic control for this event. Four (4) of these officers and one (1) sergeant will be working the detail on overtime with an approximate cost of $4,141.65 (which includes salary and benefits). This cost does not include the thirty (30) Merced Police Explorer Scouts who volunteer to work the detail. The cost savings from the Explorer Scouts working the detail is equivalent to approximately $7,997.25.
ATTACHMENTS
1. Street Closure Application
2. Certificate of Liability Insurance
3. Insurance Endorsement