Report Prepared by: Laura Ivancich, Management Analyst, Engineering Department
Title
SUBJECT: Adoption of a Resolution Authorizing Adoption of Caltrans’ Local Assistance Procedures Manual Chapter 10 and Approval of Professional Services Agreements with Dokken Engineering (Civil Design and Engineering), North Star Engineering (Civil Design and Engineering), R.E.Y Engineers Inc. (Civil Design and Engineering) to Provide Support Services for the City’s Engineering Department in a not Exceed Amount of $1,000,000 per Agreement, Kleinfelder (Geotechnical Engineering, Construction Observation, Materials Testing, and Traffic Engineering), Crawford & Associates (Geotechnical Engineering, Construction Observation, and Materials Testing), BSK Associates (Geotechnical Engineering, Construction Observation, and Materials Testing), Advanced Mobility Group (Traffic Engineering), Peters Engineering Group (Traffic Engineering) and TJKM Transportation Consultants (Traffic Engineering) to Provide Support Services for the City’s Engineering Department in a not Exceed Amount of $500,000 per Agreement Based on the Consultant Hourly Rates Listed within Exhibit B of Each Respective Agreement for the Period Ending September 7, 2027
REPORT IN BRIEF
Considers approving multiple Professional Services Agreements for engineering and design services for the City’s Capital Improvement Projects, and support of the Engineering Department. The services provided under these agreements will mainly be funded from individual Capital Improvement Project budgets as the projects occur through the contract period ending September 7, 2027, at the hourly rates set forth in Exhibit B of each respective agreement.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2025-54, a Resolution of the City Council of the City of Merced, California, authorizing the adoption of Caltrans’ Local Assistance Procedures Manual Chapter 10; and,
B. Approving the Professional Services Agreements, for a contract period ending September 7, 2027, with Dokken Engineering (Civil Design and Engineering), North Star Engineering (Civil Design and Engineering), and R.E.Y Engineers Inc. (Civil Design and Engineering) in a Not to Exceed Amount of $1,000,000 for each agreement; and,
C. Approving Kleinfelder (Geotechnical Engineering, Construction Observation, Materials Testing, and Traffic Engineering), Crawford & Associates (Geotechnical Engineering, Construction Observation, and Materials Testing), BSK Associates (Geotechnical Engineering, Construction Observation, and Materials Testing), Advanced Mobility Group (Traffic Engineering), Peters Engineering Group (Traffic Engineering) and TJKM Transportation Consultants (Traffic Engineering) in a Not To Exceed Amount of $500,000 for each agreement to Provide Support Services for the City’s Capital Improvement Projects; and,
D. Authorizing the City Manager to sign the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff;
2. Approve subject to conditions outlined by Council;
3. Refer to staff for reconsideration of specific items;
4. Continue to a future meeting;
5. Deny.
AUTHORITY
City of Merced Charter Section 200, Powers.
DISCUSSION
The Engineering Department has issued a Request for Qualification (RFQ) for qualified firms to provide professional engineering services, including (1) Civil Engineering, (2) Surveying, (3) Geotechnical Engineering, Construction Observation and Materials Testing, (4) Traffic Engineering, (5) Architecture, and (6) Landscaping). The RFQ was issued in accordance with Chapter 10 of the Caltrans Local Assistance Procedures Manual (LAPM). To use consultants on state and federally funded projects, such as CMAQ and ATP, an RFQ had to be issued, and consultants were selected in accordance with Chapter 10 of the LAPM. Additionally, it is required that a resolution be adopted to use Chapter 10 of the LAPM for this process. The RFQ allowed vendors to propose on one or more of the four (6) core services. In response to the RFQ, the City received a total of 24 proposals for various services.
Due to increased costs, staff felt it necessary to have the not to exceed amount for the civil design agreements to be set at $1,000,000 for each agreement, and the other agreements to have a not to exceed amount of $500,000 for each agreement.
Staff will come back to Council at a later date for the approval of the Surveying, Landscape, and Architecture agreements after final interviews and decisions have been completed.
Many services that are performed by the on-call consultants are more specialized and provide support to the Engineering staff. At this time, staff is proposing to approve agreements with nine (9) vendors to provide design related services, including Civil Design and Engineering, Geotechnical Engineering, Construction Observation and Materials Testing, and Traffic Engineering.
The proposed scope for each respective consultant is attached to the respective contracts.
IMPACT ON CITY RESOURCES
Funding for these contracts will come from individual Capital Improvement Projects as the projects occur.
ATTACHMENTS
1. Professional Services Agreement – Dokken Engineering
2. Professional Services Agreement – North Star Engineering
3. Professional Services Agreement – R.E.Y. Engineers Inc.
4. Professional Services Agreement – BSK Associates
5. Professional Services Agreement – Crawford and Associates
6. Professional Services Agreement – Kleinfelder Inc.
7. Professional Services Agreement – Advanced Mobility Group
8. Professional Services Agreement – Peters Engineering Group
9. Professional Services Agreement – TJKM Transportation Consultants
10. Resolution 2025 - 54