Report Prepared by: Scott McBride, City Manager
Title
SUBJECT: Potential Changes to Board and Commission Meeting Schedules including Times and Frequency
REPORT IN BRIEF
Subcommittee discussion and suggestions on potential changes to the Board and Commission Meeting Schedules including the meeting times, days, and frequency.
RECOMMENDATION
Staff is requesting Subcommittee discussion and feedback on potential changes to the Board and Commission Meeting Schedules which can be returned to the full City Council for potential action.
Body
DISCUSSION
Background
The following information is summarized using the Applegate AI tool which references City Council Agenda’s, Minutes, and Administrative Reports. The content has been reviewed and edited by staff.
This discussion topic was placed on September 21, 2026, agenda at the request of Council Member Fue Xiong. The agenda packet described it as: "Council Member Xiong request to discuss Moving Boards and Commissions Meeting Times," with a staff recommendation to "provide direction to staff on the next steps."
Council Member Xiong's Request
Council Member Xiong explained that he asked for the item to be added to the agenda following the July 2026 board and commission appointment cycle, during which there were not enough applicants for several seats. He stated that some meeting times and days may conflict with people's schedules, potentially discouraging them from applying.
His specific request was:
"For staff to review the boards and commission their meeting times and dates and evaluate whether or not it makes sense to move some of these around in which we could draw from a larger pool of applicants."
City Manager's Input
The City Manager acknowledged the importance of the issue but noted the difficulty of evaluating something that hasn't been tried differently. He identified three key factors to weigh:
Availability of applicants — daytime meetings may deter working people from serving
Public participatio...
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