Report Prepared by: Michael Machado, GIS Coordinator - Information Technology Department
Title
SUBJECT: Approval to Authorize the City Manager to Execute an Agreement with Esri for a Three (3) Year Term for Geographic Information Systems and Mapping Software, in the Total Amount of $192,000 with an Additional $19,200 Contingency for Additional Services, Software, and Maintenance
REPORT IN BRIEF
Considers approving a three (3) year contract with Esri for Geographic Information Systems (GIS) mapping software, licensing, services, and maintenance in the amount of $192,000 with an additional $19,200 contingency for additional services, software, and maintenance.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code for the Sole Source Purchase of software licenses and maintenance; and,
B. Approving the three (3) year term with Esri for GIS software, licensing, services, and maintenance in the amount of $192,000 with an additional $19,200 contingency for additional services, software, and maintenance; and,
C. Authorizing the City Manager to execute the necessary documents; and,
D. Authorizing the Finance Officer to make the necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Refer to staff for further evaluation: or,
3. Deny
AUTHORITY
Article III of Title 3, Chapter 3.04, Section 210 of the Merced Municipal Code relating to Exemptions from competitive bidding; the Sole Source Purchase of software licenses and maintenance.
CITY COUNCIL PRIORITIES
As provided for in the 2024-25 Adopted Budget.
DISCUSSION
History
On July 19th, 2021, City Council approved a three (3) year term with Esri in the amount of $165,000 at an annual cost of $55,000 per year. The current agreement with expire on October 11, 2024.
Background
GIS is a suite of software used for gathering, managing, and analyzing spatial data usin...
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