Report Prepared by: Ian Sather, E.I.T Assistant Engineer, Engineering Department
Title
SUBJECT: Approval to Reject All Bids Received for Project No. CP240040 IT Generator Replacement
REPORT IN BRIEF
Considers approving to reject all bids received for CP240040 IT Generator Replacement to update the Information Technology Department's emergency generator at the Merced Civic Center due to insufficient project funding.
RECOMMENDATION
City Council - Adopt a motion:
A. Rejecting all bids received for Project No. CP240040 IT Generator Replacement due to insufficient funding; and,
B. Directing staff to re-evaluate the project design and re-bid the project.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions as specified by the City Council; or,
3. Deny the request; or,
4. Refer back to staff for reconsideration of specific items as requested by City Council.
AUTHORITY
Charter of the City of Merced, Article II, Section 200 - Powers, City of Merced and Article XI, Section 1109 - Contracts on Public Works.
Merced Municipal Code, Chapter 3.04, Article IV - Public Works Contracts.
The City Council, in its discretion, when it is in the best interests of the city to do so, may waive any informalities or minor irregularities in any bid process, may reject any or all bids, or may accept the bid that best serves the public purpose even though it may not be the lowest. The City Council may readvertise for bids or, except as otherwise provided in this chapter, proceed with the purchase of the materials, supplies, equipment or contractual services by negotiation in the open market.
CITY COUNCIL PRIORITIES
As provided for in the FY 2025/2026 Adopted Budget.
DISCUSSION
The purpose of the project is to update the Information Technology (IT) Department's emergency generator to cover increased loads from additional server equipment as well as covering the Finance Department operations in an emergency power outage.
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