Report Prepared by: John Cardoza, Software Analyst, Information Technology
Title
SUBJECT: Approval to Waive the Competitive Bidding Requirements and Award a Five-Year Sole Source Contract to Central Square for Support and Hosting of the Current Enterprise Resource Planning System in the Amount of $853,274
REPORT IN BRIEF
Considers waiving the competitive bidding requirements and award a five-year sole source contract to Central Square for support and hosting of the current enterprise resource planning system in the amount of $853,274.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City's competitive bid requirements for purchases necessary for standardization on particular type of equipment as stated in Section 3.04.210 of the Merced Municipal Code; and,
B. Approving the agreement with Central Square including future professional services contract amendments up to 10% of the total contract amount; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, including future zero-dollar amendments to the agreements; and,
D. Authorizing the Finance Officer to make necessary budget adjustments for these and future contract amendments.
Body
ALTERNATIVES
1. Authorize agreement as recommended: or,
2. Refer to staff for further evaluation: or,
3. Deny.
AUTHORITY
Charter of the City of Merced, Section 200
CITY COUNCIL PRIORITIES
As provided for in the 2022-23 Adopted Budget
DISCUSSION
The City currently used an entire suite of integrated software applications provided by Central Square to carry out business functions for the City. These software suites are commonly referred to as an (ERP) Enterprise Resource Planning systems. The Central Square Enterprise Resource Planning (ERP) for the past 32 years has run many of the City's critical business operations, including payroll, utility billing, GMBA, business licenses, building permits, work orders, and more. Council approved a 5-year contract with ...
Click here for full text