Report Prepared by: Aarin Garrison, Systems Engineer II
Title
SUBJECT: Approval to Waive the Competitive Bidding Process to Allow for the Cooperative Purchase with a Competitively Bid Contract; (NASPO ValuePoint Software VAR # ADSPO16-130652 with CDW-G and Authorization to Increase the not to Exceed Spending Authority to CDW-G from $180,000 to $300,000 in Fiscal Year 2021/2022
REPORT IN BRIEF
Considers waiving the competitive bidding process to allow for the cooperative purchase with a competitively bid contract; (NASPO ValuePoint Software VAR # ADSPO16-130652 with CDW-G and increasing the not to exceed spending authority to CDW-G from $180,000 to $300,000 in Fiscal Year 2021/2022.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements for cooperative purchasing of software as stated in Section 3.04.210 of the Merced Municipal Code; and,
B. Approving the NASPO ValuePoint Software VAR #ADSPO16-130652 contract; and,
C. Authorizing the not to exceed spending authority to CDW-G from $180,000 to $300,000 across all agreements for goods and services; and,
D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents; and,
E. Authorizing the Finance Officer to make any necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions as specified by the City Council; or,
3. Deny the request; or,
4. Refer back to staff for reconsideration of specific items as requested by the Council.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the FY 21/22 Adopted Budget.
DISCUSSION
On 6/21/2021 City Council approved to waive the competitive bidding requirement to allow purchasing a variety of technology goods through CDW-G in a not to exceed amount of $180,000 for fiscal year 21/22. These purchases were piggybacking on several competitively bid agreements. These agr...
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