Report Prepared by: Janet German, Management Analyst, Fire Dept.
Title
SUBJECT: Approval of a Three-Year Services Agreement with Cook’s Communications, Corp. in an Amount not to Exceed $300,000 for as Needed Fire Department Vehicle Upfitting, Modification, Repair, and Related Services Including an Initial Expenditure of $155,619 Plus a 10% Contingency for Current Command and Support Vehicle Purchases
REPORT IN BRIEF
Considers the approval to waive competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to maintain fleet equipment standardization and approve a three-year, not to exceed $300,000 agreement with Cook’s Communications, Corp. for as needed vehicle upfitting, equipment installation, integration, and maintenance.
Initial authorization of $155,619, plus a 10% contingency, is requested for command support vehicle outfitting detailed in Attachments 2, 3, and 4. All expenditures will be authorized on an as-needed basis.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 based on the city’s operational need for standardization of MFD vehicle upfitting, equipment installation, electrical integration, fabrication, programming, maintenance, repair, and related services; and,
B. Approving a supplemental appropriation from the unencumbered unreserved fund balance in Fund 7006-Fleet Replacement in the amount of $171,180 ($155,619 plus $15,561 as 10% contingency); and
C. Approving a three-year Services Agreement with Cook’s Communications, Corp. for as needed and as authorized Fire Department vehicle upfitting, equipment installation, electrical integration, fabrication, programming, maintenance, repair, and related services, in an amount not to exceed $300,000; with an initial expenditure of $155,619 plus a 10% contingency allocated immediately for specific vehicle outfitting project; and,
D. Authorizing the City Manager t...
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