Report Prepared by: Julio C. M?rquez, Purchasing Supervisor, Finance Department.
Title
SUBJECT: Authorize the Use of Alternate Suppliers When Ferguson Enterprises LLC and PACE Supply Corp. are Unable to Fulfill Purchase Orders of Waterworks Supplies per Bid 11072023 as Awarded by Council on December 18, 2023
REPORT IN BRIEF
Considers allowing the use of alternate suppliers to procure waterworks supplies when the awarded suppliers Ferguson Enterprises LLC and PACE Supply Corp. cannot fulfill purchase orders, if prices offered by alternate suppliers are comparable in function, manufacturing quality, and cost to the products requested from Ferguson and PACE.
RECOMMENDATION
City Council - Adopt a motion:
A. Authorizing the use of alternate suppliers for the procurement of waterworks supplies when Ferguson Enterprises LLC and PACE Supply Corp. cannot fulfill purchase orders, if prices offered by alternate suppliers are comparable in function, manufacturing quality, and cost to the products requested from Ferguson and PACE; and,
B. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04.050- Requisitions and 3.04.120 Written Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2024-2025 Adopted Budget.
DICUSSION
History and Past Actions
The Purchasing Division assists the Water Department with keeping an inventory of waterworks supplies. It is part of the overall inventory under the management of the ...
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