Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Approve the use of Cooperative Procurement Contracts, Including Omnia Partners Contract #20240506-02 and State of Minnesota SourceWell Contract #121923 with Vendor SHI International, with a not to Exceed Amount of $175,000 in Fiscal Year 2026/2027
REPORT IN BRIEF
Authorization to waive competitive bidding requirements to utilize competitively awarded cooperative procurement contracts for technology goods and services. This request authorizes a not-to-exceed amount of $175,000.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and,
B. Approving the use of Omnia Partners Contract #20240506-02 with vendor SHI International; and,
C. Approving the use of State of Minnesota SourceWell Contract #121923 with vendor SHI International; and,
D. Authorizing the City Manager to execute the necessary documents; and,
E. Authorizing the City Manager to execute future contract amendments related to motions B through C, limited to extensions of the agreement term in accordance with optional renewal provisions contained within each contract, subject to approval as to form by the City Attorney; and,
F. Authorizing the purchase of $175,000 of technology solutions with contracts in motions B through C.
Body
ALTERNATIVES
1. Adopt the motion as recommended; or,
2. Approve, subject to other than recommended; or,
3. Refer the item back to staff for further evaluation; or,
4. Deny.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the FY 26/27 Adopted Budget.
DISCUSSION
The City procures a range of technology goods and services each fiscal year to support operational needs across all departments. To enhance procurement flexibility and cost efficiency, the City utilizes cooperative purcha...
Click here for full text